Provide general administrative and legal support to the General Counsel of the Enforcement Division, including but not limited to:

-Maintain the General Counsels account data; complete registrations for meetings, CLE, conferences; arrange for travel; prepare travel reimbursements; other assistance as necessary.

-Review and edit letters; arrange exhibits, scan and mail correspondence; maintain electronic folder.

-Coordinate the preparation of Board meeting documents; review agendas; review draft Board Book; prepare finalized Board and committee agenda for posing to website; work with IR for smooth meetings; assist Board Members as necessary. Meeting room set-up may be required.

-Host agency meetings; monitor waiting room and chat; record, when necessary; transfer files to shared drive; provide attendance lists as needed.

-Prepare Rule Board Orders; prepare Admin Action Board Orders; review, edit BEC/TSR Board Orders; email list to presiding officer; all Board Orders to presiding officer for signature; scan Board Orders; bookmark.

-Prepare Board Summaries/Minutes; add admin complaint numbers; review, edit BEC/TSR summaries; circulate for attorney review; prepare minutes; maintain electronic folder. -Provide General Counsel with master Contracts list for reviewing/editing - adjust as needed; draft contracts for approval; request Adobe Signatures after Board approval; prepare amendments as necessary; post to website; maintain electronic folder. -Receive hard mail; log on spreadsheet; date stamp; send incoming complaints to General Counsel for approval; disperse to staff attorney. -Process BEC/TSR referral to Litigation; submit Request to Retain with the OAG; submit filings with SOAH; coordinate with litigation attorney on case matters; arrange court reporter, when necessary; submit attorney invoices to OAG monthly; maintain electronic folder. -Act as one of the Boards notaries, when needed. -Post agendas to SOS; send proof of posting + Open meeting statements to staff and Board Liaisons; maintain electronic folder; executive session preparation when necessary. -Calculate quarterly measures using prepared data sets; submit data for General Counsels approval; send to Accounting; maintain data electronically. -Forward Open Records requests to General Counsel; log incoming requests and responses; respond within 10 days; create/maintain folders on shared drive. -Prepare Rules Committee agendas, draft minutes, and adopted rules letters; TXReg Submissions; download adopted Rules for staff; update Rules books; Board Orders for signature; update Adopted Rules Reports; manage Rule Review; sent agenda to interested parties; create/maintain electronic rules files -Create list of files being transferred to the State Library; arrange files in banker boxes; create list of each box, print and place in each box; create boxes in InfoLink for pickup; update agency spreadsheet with barcode information; order/return files and boxes as needed.

-Respond to and direct telephone inquiries using Cisco Jabber and Cisco Finesse; coordinate with legal staff to ensure daily division coverage.

Bachelors degree from an institution of higher education accredited by an agency

recognized by the U.S. Department of Education, is preferred. Experience and education may be substituted. Experience with drafting, editing and proofing correspondence and documents. Good verbal and written communication skills in dealing with colleagues and the public. Advanced organizational skills and be proficient in technology, preferably in the use of Microsoft Office Suite, and Adobe Acrobat. CTCD preferred.

Office Hours: Monday-Friday 8:00 a.m. - 5:00 p.m.

Military Code: Navy - 641X LDO, Coast -SEI15, Air Force - 9G100, 86M0, 86P0

TEXAS STATE BOARD OF PUBLIC ACCOUNTANCY

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