Job Description

Primary Responsibility:

Administers university property accounting, reconciles asset balances, and prepares general ledger entries.

Primary Duties:

Reconciles capital and controlled asset balances.

Prepares general ledger entries in FAMIS, the universitys financial accounting system, and in USAS, the State of Texas accounting system, as assigned.

Prepares monthly and year-end reports of asset purchases and disposals,.

Manages asset changes, performs error checks, and addresses discrepancies.

Reviews asset purchases and item costs to ensure correct coding.

Reviews asset disposal requests for accuracy and performs disposal in FAMIS upon approval.

Assists Facilities Services with annual physical inventory through the compilation of missing assets lists and data entry of missing asset disposals.

Coordinates with departments to ensure assets are tagged timely and proper documentation is maintained.

Responds to department property inquiries in a timely and professional manner.

Provides accurate information and assists with resolving issues related to fixed asset processes.

Collaborates with other departments as needed to ensure accurate and consistent responses.

Ensures assets are properly transferred.

Contributes to process improvements for asset management.

Performs other job-related duties as assigned

Education and Experience:

Bachelors degree in related field , or equivalent combination of education and relevant experience

Knowledge, Skills and Abilities:

Broad knowledge of general accounting procedures, preferably with a state agency and/or higher education institution

Analytical ability to review and audit documents and reconcile accounts

Excellent organizational skills to maintain accounting records

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Texas A&M University-Victoria

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