Swartz Restoration & Emergency Services is Northwest Ohio's premier provider of residential and commercial restoration and reconstruction services. When homes and businesses in Lima and the surrounding communities are impacted by fire, water, storms, or other unforeseen disasters, our team delivers rapid response, expert craftsmanship, and a high standard of customer care to help clients recover quickly and confidently. We are currently seeking a Full-Time, Administrative Assistant to play an integral role in coordinating office activities and supporting the operational efficiency of our growing team.

Schedule: Monday-Friday, 7:30a-4:30p, no weekends, 40 hours per week

The Administrative Assistant is essential to our business' day-to-day operations, responsible for managing front-desk services, and supporting administrative functions across all departments. The ideal candidate is organized, proactive, accountable, and is interested in joining a dynamic, mission-driven organization.

Qualifications/Skills:

High school diploma or general education degree (GED) required

Valid driver's license and reliable transportation

Must be able to pass a criminal background check and drug screen.

A minimum of 2-3 years of administrative or clerical experience in an office environment

Must have at least 2 years of proven customer service experience

Proficient in Microsoft Office (Word, Excel, Outlook, Google Suite)

Able to @type 35 wpm minimum

Strong written and verbal communication skills

Upbeat, positive personality with a "Can Do" attitude

Strong organizational skills

Comfortable multi-tasking and prioritizing tasks without guidance

Professional appearance, disposition and demeanor

Excellent interpersonal skills and phone etiquette

Punctual with strong attendance history

Experience in the Restoration or the Construction industry is preferred, but not required

Responsibilities:

Greet and welcome visitors

Answer the telephone; provide information and assistance to callers, route calls to the appropriate team member, and take messages as necessary.

Communicate with vendors, subcontractors, and prospective clients

Manage/update calendars and schedule meetings via Google suite

Support project coordination and customer service processes

Order and maintain office and shop supplies as needed

Assist with office support, including running office errands, data entry, scanning, filing documents and other general administrative/clerical duties.

Completes special projects and assignments as required by management

We Offer

Competitive hourly pay rate based on relevant experience, education, and skill set.

Medical, Dental & Vision Insurance (The company pays a portion of your premium)

401k (with a 4% company match)

PTO, Vacation Days, and Holiday pay

$25,000 Employer Paid Life Insurance Policy

Weekly paychecks

Supplemental Insurance benefits including, Accident, Short-Term Disability, & Critical Illness

Employee Assistance Program & Employee Discount Program

To Apply: Complete an online application at https://swartzrestoration.bamboohr.com/careers/32{rel="nofollow"}

Swartz Restoration and Emergency Services

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Administrative Assistant