Description

GENERAL DEFINITION AND CONDITIONS OF WORK

Performs difficult professional and comprehensive administrative work planning, directing and supervising the operations of the Finance, Benefits, Purchasing, Facilities and Maintenance, and Food and Nutritional Services Departments; does related work as required. Work is performed under the general supervision of the Superintendent of Schools. Supervision is exercised over all office personnel, including six administrative positions.

This is sedentary work requiring the exertion of up to 10 pounds of force occasionally, and a negligible amount of force frequently or constantly to move objects; work requires grasping, and repetitive motions; vocal communication is required for expressing or exchanging ideas by means of the spoken word; hearing is required to perceive information at normal spoken word levels; visual acuity is required for preparing and analyzing written or computer data, determining the accuracy and thoroughness of work, and observing general surroundings and activities; the worker is not subject to adverse environmental conditions.

ESSENTIAL FUNCTIONS/TYPICAL TASKS

This position description is not intended to be an exhaustive list of all duties, knowledge or skills associated with

Planning, implementing and supervising budget, finance, benefits, purchasing, and accounting, facilities and maintenance, and food and nutritional services functions; consulting, planning, and evaluating of six professional staff;

Coordinates the development, collection and compilation of budget requests all funds;

Oversees the comparison and computation of all salary scales and benefits costs annually;

Monitors, plans, and provides information to the Superintendent and School Board on anticipated revenues and expenses; Works closely with Facilities and Maintenance, Instruction, and Information Technology on replacement cycles and needs of the division assisting with and providing financial resources and expertise in coordinating the planning and execution of all capital projects, major initiatives, and new programs.

Summarizes financial and budget data for consideration by the Superintendent and School Board;

Collaborates with all departments and provides fiscal information and estimates to the Superintendent; producing and assisting with presentations for Capital Improvement, the Budgets to the School Board and community; Answering questions and Freedom of Information Act inquiries on all;

Stays informed of legislative, statutory, or regulatory changes that affect school division resources working closely with state and local government officials;

Monitors budget activities for policy compliance, assists other departments in monitoring their budgets, prepares monthly reports for both the School Board and Superintendent;

Works closely with Virginia Department of Education Budget and Finance office utilizing calculation tools to estimate all effects on the school division budget;

Maintains membership with Virginia Association of School Board Officials(VASBO) and other professional organizations;

Collaborates closely with the City of Suffolk Budget and Finance Managers and City Treasurers office;

Oversees the preparation and implementation of the capital improvement plan submissions to the City of Suffolk annually;

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SUFFOLK PUBLIC SCHOOL

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