Purpose and/or Summary of Position:

The Accounting Specialist is a core operational professional responsible for the integrity of the companys full-cycle financial transactions. This role manages the fluid movement of funds through Accounts Payable and Accounts Receivable, while serving as the critical link between the Sales/Orders team and the General Ledger. By maintaining rigorous documentation for project Releases and inventory adjustments, the Accounting Specialist ensures that the companys financial reporting is accurate, timely, and reflective of real-time business operations.

Essential Functions:

Revenue and Accounts Receivable (AR) Management

Execute the full-cycle AR process, including the generation of customer invoices, credit memos, monthly statements and full review of project releases and new orders for accuracy and completeness before they move to billing

Manage all incoming revenue streams (Cash, Check, CC, ACH), ensuring daily bank deposits are prepared and reconciled.

Drive the collections process by monitoring customer aging reports and maintaining professional outreach for payment status.

Research and resolve payment discrepancies and process customer prepayments with high precision.

Process warehouse releases in coordination with the Parts Department, ensuring customers are billed correctly and general journal entries are captured in the companys accounting software.

Expenditure and Accounts Payable (AP) Management

Manage the full-cycle AP process, including vendor invoice entry, weekly AP reporting for approval, and the execution of check runs and ACH payments.

Protect company assets by performing positive pay uploads and reconciling monthly vendor statements and petty cash.

Facilitate internal logistics by processing employee reimbursement requests and reconciling company credit card statements.

Maintain the integrity of vendor and customer databases to ensure seamless communication and reporting.

Inventory Stewardship and Systems Support

Manage inventory data, including the entry of new items and the execution of count adjustments.

Act as the financial liaison to the Parts Department regarding product costs, descriptions, and input status.

Support the year-end inventory audit and reconciliation process.

Support to the Controller as back-up for payroll, the general ledger and financial reporting.

Education, Certification and Licensure:

Associate Degree in Accounting, Finance, or related field preferred.

Experience:

Three years of experience performing

bookkeeping or general accounting.

Advanced working knowledge of MS Office products but primarily Excel (pivot tables, complex formulas, etc.)

Proficiency in QuickBooks Online, SAGE or similar ERP/Accounting software is preferred.

Technical Competencies:

Mastery over the tedious details of journal entries, invoice coding, and alphanumeric data verification.

Technical ability to navigate and utilize accounting software and integrated systems.

An eagle eye for spotting discrepancies in financial reports and ensuring all filings meet strict deadlines.

Behavioral C

Stinebaugh & Company

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Accounting Specialist