The Assistant Director of Sponsored Research Administration (SRA) reports directly to the Associate Director of SRA and works closely with the Grants/Sponsored Research and Strategic Initiatives team. This position is responsible for post-award administration of all the University's awarded sponsored/contracts.

ESSENTIAL JOB FUNCTIONS AND RESPONSIBILITIES: Employment duties include, but are not limited to the following:

Ensure that all financial and procurement activities on sponsored programs follow applicable federal, state, and sponsor applicable rules and regulations

Serve as a liaison with funding agency Program Officers

Serve as the primary point of contact for principal investigators (PIs) and project directors (PDs) for post-award support and administration, ensuring that assigned costs are allowable and allocable to the grant

Reconcile accounts on a monthly basis

Provide PIs/PDs with monthly financial reports; monitor and track subcontractors financial and reporting performance through close out

Create and maintain databases, reports, and forms that track awarded grants/contracts

Conduct post-award administration for all the University's awarded sponsored grants and contracts through close-out, including preparing expense reports, check requests, and purchase requisitions

Ensure compliance with applicable federal, state, and sponsor applicable rules and regulations including management of effort allocation/reporting and monitoring and approving appropriateness of expenditures on awards and sub-awards

Advise faculty members in all aspects of grant compliance and performance/delivery requirements

Develop and maintain the tracking system to ensure deliverables are submitted on time and in compliance with award terms and conditions

Correspond with sponsors, sub-recipients, PIs, project directors, department chairs and the Grants, Sponsored Research and Strategic Initiatives team regarding performance problems

Prepare progress and financial reports to sponsoring agencies in a timely and accurate manner

Review subrecipient risk assessments in conjunction with the Director of Risk Management

Reconcile monthly budget reports and inform PI and/or supervisor of corrections/adjustments; identify cost transfers from budget reconciliation; submit timely and accurate cost transfers

Conduct financial analyses as assigned

Provide quality customer service to all stakeholders, both internal and external to Stetson to ensure mission and reputation of Stetson remains strong

Handle all sensitive materials as strictly confidential

Supervise a Work Study student

Perform other site and position specific functions as assigned

Required Skills

Ability to effectively communicate verbally and in writing with all levels of the organization, including advising faculty in interpreting and adhering to sponsor and University guidelines

Ability to manage and prioritize multiple projects/tasks simultaneously

Knowledge of federal, state and sponsor-specific regulations relating to grant and/or contract activity

Understand financial processes and controls including the reconciliation process

Excellent people skills

Experience with Microsoft Office Suite

Ability to work with minimal to no supervision in a deadline driven, highly confidential environment

Required Experience

Bachelor's degree in a business or finance-related field or equivalent combination of education and experience is required

Minimum of four to six years of experience in grants and contracts post-award administration and budget development

Experience in use of MS Excel

Ideal Candidate Qualifications:

Experience with Banner

Research or grants education and/or experience

Salary Grade: 07

Stetson University

Latest Jobs

Assistant Director, Sponsored Research Administration AS6553