Company Admins are team members who assist the jobsite staff by completing multiple administrative tasks. Their major duties include:

Assemble owner billing, understanding of budgets, understanding budget software, construction background preferred

Greet clients and guests -- maintain orderly reception and common areas

Answer the telephone, takes messages and answers inquires

Ordering, distributing and keeping an inventory of supplies

Scheduling of meetings and conference room

Scan and file all field paperwork appropriately (CMiC, share drive, folders, Daily Logs, JHA's, Visitor Sign-In, Site Release Forms, EEO Job Applicant Sign-In Sheets)

Maintain all subcontractor onsite safety folders (SDS & MSDS -- 1 electronic and 1 hard copy, OSHA required)

Maintain all project permit files onsite and electronically

Maintain and update all subcontractor insurance policies/renewals

Collecting subcontractor waivers and union letters

Daily archiving

Various data entry as needed

Filing owner contracts, owner change orders, submittals, RFIs, subcontracts, subcontract supplements, insurance and general document control (CMiC and office, if not paperless)

Coding Invoices and processes them through workflow

Certified Payroll/LPCE Tracker

Handling Insurance, Lien Releases, Pay Apps and CMIC

Coding credit card charges, collecting receipts, and submitting vouchers for approval

Communicating in a positive and effective manner with staff, vendors, subcontractors, and visitors

Performing other duties assigned

Required Knowledge, Abilities, and Skills:

Maintain a high level of confidentiality

Ability to perform accounting functions

Communicate clearly and concisely in both written and oral form

Perform clerical and administrative tasks quickly and accurately

Work independently and organize complex clerical tasks

Ability to be flexible and adaptable in a variety of situations

Remain calm under trying circumstances and work with frequent interruptions

Maintain efficient office procedures and a system for keeping track of requested actions and reports

Meet strict timelines and perform multiple tasks

Work harmoniously with individuals and groups of employees

Knowledge and proficiency in the use of technology (i.e. computers, Microsoft Office Suite, Multi-line phone system, Adobe and/or Bluebeam, General Office Equipment such as copier/scanner, etc.)

Job Types: Full-time, Temporary

Pay: Up to $22.00 per hour

Schedule:

8 hour shift

Experience:

Administrative Assistant: 3 years (Required)

Accounting: 3 years (Required)

Construction administrative: 2 years (Preferred)

Work Location: In person

StaffZone Columbus Branch

Latest Jobs

Admin/Accounting