Position Announcement: Accounting Specialist

ASM Global, the worlds leading provider of innovative venue services and live experiences. The companys elite venue network spans five continents, with a portfolio of more than 325 of the worlds most prestigious arenas, stadiums, convention and exhibition centers and performing arts venues. The Palm Springs Convention Center and Bureau of Tourism is actively recruiting for: Accounting Specialist.

For more information about our organization, please visit the following web sites: www.asmglobal.com or www.palmspringscc.com

Please apply at:

About this job

: Performs a variety of accounting activities related to the payment and receipt of money; computes, classifies, and records numerical data into ASM Globals accounting systems. Applies a working knowledge of applicable laws and regulations. Work involves processing, distribution and maintenance of invoices and payments, and financial forms processing. This position requires effective communication with colleagues, vendors and other appropriate third parties.

ESSENTIAL RESPONSIBILITES

Accounting

Receives and verifies accuracy of invoices, check requests, and expense reports, receipts.

Maintains and verifies accuracy of vendor records including, verifying vendor information, W-9s and federal tax forms.

Verifies approval signatures on all invoices, check requests, and expense reports, follows up to obtain any missing approvals.

Validates expense reports to meet documentation requirements.

Enters invoices/expense reports and verifies accurate coding, records details on appropriate forms and attaches appropriate forms to invoices.

Utilizes check printing, approval and filing procedures as required for weekly check run, check requests and manual checks.

Verifies check accuracy.

Assembles checks and backup for mailing; records check numbers in the check log; processes signed checks including verification of signatures.

Ensures delivery of checks awaiting hand delivery and mailing to appropriate locations.

Maintain GL, AP and AR files as described in departmental procedures or as instructed.

Responds to all inquiries regarding accounts payable and accounts receivable.

Assembles select for payment report and invoices for review and approval.

Prints and Mails Invoices and Statements.

Monitors aged accounts receivable and makes phone calls, sends letters as described in collection procedures.

Prepares collection files for Accounting Manager when necessary.

Monitors and tracks all vendor contracts and insurance requirements.

SPECTACOR MANAGEMENT GROUP

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