JOB PURPOSE STATEMENT

Under general direction and according to policies and procedure, the Academic Administrative Assistant I, Math, and Fine Digital and Performing Arts is responsible for providing a wide range of administrative support duties related to the needs of the College's faculty, Chairs and designated academic program staff, and supports the mission of the Institution. These duties include such tasks as composing and typing correspondence, developing and maintaining departmental files, authorizing routine expenditures, and assisting in monitoring departmental budget. This position gathers and interprets information for complex reports, uses discretion and judgment when screening important visitors and phone calls, and plans and organizes work priorities.

Principal Duties and Responsibilities

FUNCTIONS

Provides a wide range of administrative support from basic to complex for full-time faculty, adjunct faculty, and designated academic program staff

Provides administrative support for the Chairs

Oversees office budget for academic areas including preparation and reconciliation of purchase orders, credit card purchases, and expense reports. Also prepares contracts for adjunct faculty members, student employees, and supplemental employees

DUTIES AND RESPONSIBILITIES

Provides a wide range of administrative support from basic to complex for full-time faculty, adjunct faculty, and designated academic program staff *

Coordinates preparation for the start of the semester, including preparing classrooms for occupancy, making sure all equipment is in working order, working with IT to install/update essential computer programming/software on lab and instructor computers, collecting/maintaining course syllabi and uploading to FEITH, ordering textbooks, distributing rosters as requested, and assisting faculty in student registration into classes

Organizes and maintains copy/mail room, distributes mail and processes outgoing mail, prepares faculty mailboxes, email distribution lists, contact lists at the beginning of each semester

Orders supplies for classes, labs, and offices

Assists new faculty by preparing office space and arranging for computer and phone setup and keys

Assists faculty members with any projects as assigned, including department related travel, recommendation letters, and other correspondence, ordering instructional tools, troubleshooting equipment issues, and making copies

Cancels classes following department guidelin

Shawnee State University

Latest Jobs

Academic Administrative Assistant I, Math & Fine, Digital, and Performing Arts