Position Summary:

The bookkeeper is responsible for day-to-day transactional accounting functions, ensuring timely, accurate, and well-documented financial records. This role supports the Controller by handling routine accounting processes and maintaining organized documentation.

Key Responsibilities:

Accounts Payable & Receivable

Enter vendor bills and prepare payments for review and approval

Prepare and send invoices as directed

Record incoming payments and assists with bank deposits

Maintains organized vendor and customer record

Communicates with vendors and customers as necessary

Transaction Processing & Documentation

Code and enter transactions in QuickBooks in accordance with the chart of accounts

Maintain supporting documentation for all transactions

Assist with month-end close preparation

Credit Card & Expense Support

Collect and organize employee credit card reports with supporting documentation

Enter credit card transactions and flag discrepancies for review

Assist with employee reimbursement processing

Payroll & Administrative Support

Assist with payroll coordination and data entry as directed

Maintain payroll-related documentation under Controller oversight

General Support

Maintain organized digital financial files

Support audit and grant documentation requests as directed

Flag inconsistencies or missing information for Controller review

Other transactional or administrative finance tasks as assigned

Adhere to established internal controls and financial procedures

Qualifications

2+ years of bookkeeping or transactional accounting experience

Strong attention to detail and documentation

Ability to follow established processes and internal controls

Preferred experience

Nonprofit accounting experience

Familiarity with grant-funded organizations

Experience working with established accounting controls

Associate degree in Accounting, Finance, or related field or equivalent experience

2+ years experience with QuickBooks

Core Competencies

Accuracy and consistency

Strong organizational skills

Ability to meet deadlines

Clear communication

Comfort working with defined processes

Position Information:

Part-time, 10-12 hours per week

$20 an hour

Hybrid with work from home flexibility. After initial training, it is expected to be at the office for a minimum 1 or 2 days/week

SEEDS Ecology and Education Centers

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