Our patients are our number one priority! We're committed to giving children back their childhood!

Job Posting Title:

Conference Services Coordinator

Location:

Dallas - Hospital

Additional Posting Details:

Monday-Friday (some weekends)

8:00 AM - 5:00 PM

Some flexible hours : may require earlier arrival and departure times based on meeting demands.

On-site position , not remote/hybrid

Job Description:

Duties/Responsibilities

Manage and coordinate food, drink, and snack ordering services for meetings, conferences, and events across various locations

Utilize scheduling tools (e.g., Resource Scheduler), order management platforms, and Microsoft Office Suite for event planning and tracking.

Communicate and collaborate with meeting organizers, administrative assistants, and external vendors to meet all event food needs.

Forecast and recommend budgets related to food and beverage services; monitor actual vs. projected spending.

Place and track orders for refreshments, ensuring timely and accurate delivery.

Receive, sort, and organize incoming food and drink shipments, ensuring proper handling, storage, and communication with event holders.

Comply with Texas food safety standards and organizational health regulations.

Maintain professional communication and service standards throughout all event planning and execution activities.

Perform other duties, as assigned, to support the operations and success of meetings and conferences, such as place setting and serving.

Required Skills/Abilities

High school diploma or equivalent required

Texas State Food Handler Permit required (or must obtain upon hire)

2-3 years of experience in event coordination or food service support

Proficiency in Microsoft Office (Excel, Word, PowerPoint)

Experience with scheduling and/or order management software

Strong written and verbal communication skills

Excellent organizational, multitasking, and interpersonal skills

Flexible and adaptable to variable work hours and event demands

Bilingual in Spanish preferred

At Scottish Rite for Children, we work together with the common goal of helping give children back their childhood. Scottish Rite is a unique place to work because we believe in a collaborative approach, utilizing the care and expertise from all departments. We are always looking for caring, energetic individuals to join our team. We currently have locations in Dallas and Frisco and is an equal opportunity employer.

For questions, contact careers@tsrh.org.

Scottish Rite for Children

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Conference Services Coordinator