We are currently looking for an Accounts Payable Manager for our local Addison TX, office.

Rolfson Oil was founded in Watford City, North Dakota in 1985 as a fueling service provider to the local agricultural sector. Since then, Rolfson Oil has grown into North America's largest oilfield-only fueling solutions provider, expanding throughout North Dakota, Wyoming, Colorado, New Mexico, and Texas.

Job Overview: Primary focus of this position is to manage and lead Rolfson's accounts payable operations, which currently includes one accounts payable specialist.

Benefits:

Medical, Dental, and Vision health insurance elections

401K with a 4% company match

Basic Life Insurance, Long Term Disability Insurance, and AD&D Insurance offered at no cost

Voluntary STD, Life, Accident coverage, Hospital Indemnity, Critical Illness, and Identity Theft

Weekly Pay

Pay Card option

Online pay stub access

24-7 office support

Responsibilities :

Manage Rolfson Oil's accounts payable and credit card activities.

Manage invoices received, get approval, and manage check runs, ensuring vendors are paid in a timely and accurate manner.

Ensure invoices are property coded and processed using Concur's invoice module.

Daily processing of fuel orders, bills of lading (BOL's), and invoices. Accuracy and timeliness for this data into the AP system is extremely important.

Ensure BOL's and invoices are collected and reconciled daily.

Communicating with appropriate corporate personnel to ensure timely approval/reconciliation of purchases.

Contact suppliers to request credits for incorrect billing, missing invoices, etc.

Complete credit application requests.

Manage payments drafted from bank account, ensuring amounts being drafted are accurate and recorded timely.

Assist/support with the reporting of taxes as needed, review of BOL's and invoices, locating documentation promptly and efficiently as requested.

Working with suppliers to verify account set up and get W-9's for reporting.

Coordination and filing of annual vendor 1099s.

Ensure data imports and invoice entry into QuickBooks using Excel, and various supplier portals.

Daily communication with the Controller and other members of management regarding progress of work, ensuring all items are completed by the end of each business day.

Assisting the Finance Department with other projects as assigned.

Requirements:

Experience managing accounts payable department/staff

Experience with QuickBooks and Concur

Prior management experience

Ability to handle (and keep current) high transaction volumes

Strong attention to detail, deadlines and discretion

Good working knowledge of Microsoft Excel and Word

Good customer service skills, verbal and written

Able to multitask in a high pace environment

Must be organized

Rolfson Oil

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Accounts Payable Manager