Organization Overview

The Comparative Bioscience Center provides a comprehensive program of animal care in support of the University's in vivo research. The goal of our staff is to provide investigators with the highest level of research support at the lowest cost while ensuring the welfare of the animals used in the research. The center is fully accredited by the Association for Assessment and Accreditation of Laboratory Animal Care International (AAALAC).

Overview

The Administrative Assistant plays a key role in supporting the CBC Main Office by managing daily animal ordering operations and providing exceptional administrative service. This position manages vendor coordination, purchasing workflows, and frontfacing office functions, serving as a primary liaison between vendors, investigators, and internal departments. The Administrative Assistant is responsible for ensuring the accurate processing of animal orders and maintaining system records across Oracle iProcurement and Tick@Lab platforms. In addition, this role also provides operational support for audits, database functions, and vivarium logistics.

Responsibilities

Responsibilities include, but are not limited to the following:

Animal Ordering and Vendor Coordination:

Serve as the primary administrative contact for animal ordering and vendor coordination for the CBC

Process animal orders in Oracle iProcurement, including noncatalog, timesensitive, and corrective requests

Generate and process receipts for animal orders to confirm delivery

Coordinates with animal vendors to resolve any ordering issues

Supports import/export operations

Tick@Lab and Systems Support:

Provide operational backup for Tick@Lab,operations, including order verification and troubleshooting purchase order errors

Conduct census floor scans to maintain accurate inventory

Supports Admin Supervisor with Tick@Lab audit preparation

FrontFacing Administrative and Service Support:

Provides front desk coverage and serves as a primary problem-solving resource for investigators and research staff

Responds to operational, ordering, and billing-related inquiries in a professional, service-oriented manner

Coordinates across internal teams to resolve issues efficiently and accurately

Perform additional duties as assigned by management

Qualifications

Required Qualifications:

Experience with animal ordering, vendor coordination, or procurement workflows

Working knowledge of the Tick@Lab database system

Strong attention to detail and accuracy in processing orders, receipts, and financial records

Effective communication and interpersonal skills, including the ability to serve in a front-facing, customer serviceoriented role with investigators and vendors

Preferred Qualifications:

Demonstrated experience in administrative coordination within an academic, research, or laboratory environment

Proficiency in Oracle iProcurement platform

The Rockefeller University is an equal opportunity employer veterans/individuals with disabilities. Qualified applicants will receive consideration for employment without regard to characteristics protected by applicable local, state or federal law, including but not limited to disability and protected veteran status.

The salary of the finalist selected for this role will be set based on various factors, including but not limited to organizational budgets, qualifications, experience, education, licenses, specialty, and training. The hiring range provided represents The Rockefeller University's good faith and reasonable estimate of the range of possible compensation at the time of posting.

Compensation Range: Min

USD $42,500.00/Yr.

Compensation Range: Max

USD $45,000.00/Yr.

Rockefeller University

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Administrative Assistant | Comparative Bioscience Center