This job was posted by https://idahoworks.gov : For more information, please see: https://idahoworks.gov/jobs/2469001

POSITION SUMMARY

Under the general supervision of the Fire Chief and District Commissioners, this position performs a variety of administrative duties for the Fire District. This position is a 30 hour per week position. Attendance at evening and weekend meetings is sometimes required.

DUTIES AND RESPONSIBILITIES

Prepare for and attend all Board of Fire Commissioners meetings.

Responsible for the recording, transcription and distribution of

minutes of meetings

Keep complete and accurate records of proceedings of each meeting

Custodian of all books, records, and papers of the fire district,

including financial records for past years, including creating, archiving and scheduling destruction of various records

Arrange all annual and special elections as required by law

Responsible for various aspects of the annual budget process

Prepare and post all notices for posting & publication, including

notices of any public meetings and public hearings and assure their compliance with all time frames for all required legal publications

Adhere to all fire district policies

Maintain confidentiality in all matters

Perform various, specially assigned administrative activities as

designated by the Fire Chief and Board of Commissioners including facilitating projects, programs, research, or report preparation.

Serve as the first point of contact for community members and our

customers and handle routine inquiries. Promote a positive attitude among department personnel and other contacts.

Answer telephone, route calls, process messages, schedule

appointments, take citizen requests, give out general information and sort and distribute office correspondence.

Administer employee benefit program information to include health,

dental, vision, life, PERSI, Workmens Compensation, Insurance, and other benefits as constituted within the Rock Creek Fire District. Organizes and implements insurance open enrollment: monitors billings, claims issues, and employee eligibility.

Maintain insurance records for property and vehicles

Maintain petty cash fund.

Prepare necessary documentation and deliver documents as needed for

annual financial review and/or audit

Issue burn permits when assigned and briefs public on applicable

procedures.

WORKING CONDITIONS, DRESS CODE, AND PHYSICAL DEMANDS:

Regularly sits at a desk or table; walks, stands or stoops; works for sustained periods of time maintaining concentrated attention to detail. Works with computers and other electronic tools in accomplishing tasks. This position has exposure to stressful situations because of human behavior. Work is often performed under deadlines and time constraints. May occasionally be required to lift or otherwise move objects weighing up to 25 pounds and drive a motor vehicle.

This position shall fill out a time sheet that is reviewed by the Fire Chief at the end of every pay period. The Fire Chief shall have the right to change work hours as needed to best suit the District.

It is essential this position always be dressed professionally while working for the District. The employee should wear District Apparel or Office Causal @type clothing. As this job is a professional job, it is important to dress in a professional manner.

Rock Creek Fire District reserves the right to add or change duties at any time.

Rock Creek Rural Fire District

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