We are looking for a friendly, organized, and dependable Office Manager to join our team. This position plays a key role in creating a welcoming environment for clients while helping keep daily office operations running smoothly and efficiently.

Responsibilities:

Greet and assist clients as they arrive at the office

Answer incoming phone calls and respond to emails professionally

Schedule and confirm appointments via phone and email

Process and deposit checks

Track, organize, and pay office bills as needed

Assist clients and staff with required paperwork and documentation

Follow up on paperwork to ensure timely completion and submission

Help coordinate and implement marketing efforts

Order office supplies and maintain inventory

Submit and maintain compliance-related paperwork and records

Assist with planning and coordinating client events and office events

Support daily administrative and operational tasks as needed

Qualifications:

Strong communication and customer service skills

Excellent organizational and time management abilities

Ability to multitask and prioritize responsibilities

Attention to detail and follow-through

Professional and positive attitude

Experience with Microsoft Office, email systems, and scheduling tools preferred

Previous office administration or management experience preferred

Ideal Candidate:

The ideal candidate is personable, proactive, detail-oriented, and able to handle multiple responsibilities in a fast-paced office environment while maintaining professionalism and excellent client service.

To apply please reach out to us at 814-676-6353

Raymond James

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