Administrative Assistant

$24 per hour

Full-Time | MUST be able to obtain a SIDA/AOA airport badge | MUST be able to pass a pre-employment drug screen that includes THC

Quantem Aviation Services is a premier aircraft handling provider offering cargo warehousing, mail handling, ramp handling, terminal services, and GSE fuel supply and maintenance services.

Our employees receive the following, based on position and eligibility requirements:

Insurance - health, dental and life

401(k) retirement plan with company match

Employee Assistance Program

Employee discounts

Competitive wages

Flexible schedule

Advancement opportunities

On the job training

DailyPay

Position Overview:

The Administrative Assistant will provide a range of administrative support to our external customers (airlines), and internal customers (leadership) with a high degree of professionalism, organization, time management, and confidentiality. You will provide assistance and customer services for our current employees and new hires.

Essential Duties and Responsibilities (Including but not limited to):

Answer phone calls, take messages, and field/respond to all routine and non-routine questions

Assist with billing invoices and approvals along with payroll.

Must be professional and alert at all times and handle scheduling onboarding paperwork for new hires

Build employee new hire and onboarding schedules, maintain our applicant tracking system (ATS), develop and implement organized filling system, maintain and update employee records

Respond to customer inquiries and requests in a timely manner

Required Skills and Experience:

High school diploma or equivalent preferred

Must be 18 years of age or older

Maintain and treat all information and communication as confidential

Possess the tact to deal with all levels of employees and client representatives

Must be able to read, write, understand and carry out instructions in English

Must be able to verbally direct and communicate in English

Proficient with Microsoft Office Suite or related software

Impeccable attention to detail and organization

Work Environment:

Indoor office environment with the potential of remaining seated for extended periods of time

Continuous use of a computer, keyboard, and mouse

Prolonged periods of standing, noise level may be excessive at times

Physical Demands:

Must be able to carry, push, pull, lift up to 25 pounds and operate office equipment as necessary

As a federal contractor we conform to all laws, statutes and regulations concerning equal employment opportunities and affirmative action. We strongly encourage women, minorities, individuals with disabilities and veterans to apply to all of our job postings. We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, gender, sexual orientation, gender identity, or national origin, age, disability status, Genetic Information and Testing, Family and Medical Leave, protected veteran status, or any other characteristics protected by law. We prohibit Retaliation against individuals who bring forth any complaint, orally or in writing, to the employer or the government, or against any individuals who assist or participate in the investigation of any complaint or otherwise oppose discrimination.

QUANTEM AVIATION SERVICES LLC

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