Hiring: Workforce & Recruitment Assistant

About the Workforce & Recruitment Assistant Position

Part-time

Non-exempt

Deadline: Rolling

About the RoleThe Workforce & Recruitment Administrative Assistant provides essential administrative, data, and coordination support to the Workforce Development team. This role helps ensure smooth daily operations across PUSH Buffalo's workforce development programs, including the Sustainable Workforce Training Center (SWTC) and the Community Hiring Hall.

The position supports participant engagement, scheduling, documentation, communications, and program logistics to strengthen overall workforce programming and service delivery.

What You'll Do

Provide day-to-day administrative support including scheduling, phone and email communication, and document preparation

Maintain organized digital and physical filing systems for workforce programs

Assist with creating outreach materials such as flyers, email content, and basic social media posts

Track participant communications, follow-ups, and scheduling needs

Support outreach efforts including partner communication, email distribution, and list management

Assist with participant communication before, during, and after programming activities

Help maintain consistent and clear communication with internal and external stakeholders

Enter and maintain accurate participant data, attendance, and case notes in Salesforce

Support participants with completing applications, intake forms, and onboarding paperwork

Maintain updated databases of job seekers, employers, training cohorts, and partner organizations

Assist with generating reports, summaries, and data pulls as needed

Who We 're Looking For

High school diploma or equivalent required

Minimum two (2) years of administrative, program support, customer service, or related experience preferred

Experience in workforce development, nonprofit, or community-based programs a plus

Must reside locally in Buffalo, NY area, able to work on site at least five (5) days per we ek.

Experience working with diverse populations.

Willing to work evening and we ekend hours, as necessary.

Strong organizational skills, including good attention to detail and follow through necessary.

Superior interpersonal, organizational, multitasking, and time-management skills.

Ability to work in a fast-paced environment.

A valid driver's license and access to reliable private transportation is preferred.

Strong organizational and administrative skills with attention to detail

Proficiency in Microsoft Office Suite/365

Ability to manage multiple tasks and deadlines in a fast-paced environment

Strong written and verbal communication skills

Comfort working with data entry systems (Salesforce experience preferred but not required)

Ability to work both independently and as part of a team

Submission Instructions

Interested ? Send your resume and a brief note telling us why you're interested in this position to jobs@pushbuffalo.org . Cover letters are welcomed

Sub ject Line: (Job Title) - [Your Name]

Applications accepted on a rolling basis until filled.

PUSH is an equal opportunity employer

PUSH recruits, employs, trains, compensates and promotes regardless of race, religion, color, national origin, sex, disability, age, veteran status, and other protected status as required by applicable law.

At PUSH, we have a clear vision: to be the place where a diverse mix of talented people want to come, to stay and do their best work. Our organization runs on the hard work and dedication of our passionate and creative employees.

PUSH Buffalo

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Workforce & Recruitment Assistant