This job was posted by https://www.kansasworks.com : For more information, please see: https://www.kansasworks.com/jobs/13293613

Position Summary:

The Receptionist will be responsible for greeting all visitors and answering incoming phone calls while maintaining a high level of professionalism. Additionally, this position is responsible for providing food and beverage services for all company meetings and or lunches. The Receptionist will routinely handle highly confidential information in a discreet, professional manner and provide a customer service approach with all interactions. In addition, this position will be responsible for travel arrangements for employees and scheduling/reserving car rentals.

Duties and Responsibilities:

Answer incoming calls, screen and route calls to the appropriate

person

Greet all visitors and guests with a pleasant and welcoming

atmosphere and assisting guests upon arrival with proper badge and sign in distribution

Provide callers with information such as company address, directions

to the company location, company fax numbers, company website and other related information

Handle customer inquiries and provide high-quality service through

answering inbound calls

Receive, sort, date stamp, and distribute daily mail

Order office supplies including soft drinks, bottled water, paper

products, etc.

Oversee the ordering and stocking of office supplies to ensure a

well-equipped workspace

Utilize MS Office for data entry, communication, and other

administrative tasks

Handle multiple rental car requests at any given time

Act as the face of the company for internal and external employees

Fulfill requests quickly and efficiently, and support engineers,

CEOs, and other staff

Maintain office security by following safety procedures and

controlling access via the reception desk (monitor logbook, issue visitor badges)

Manage and coordinate office mail, including sorting and delivering

incoming mail and coordinating outgoing shipments

Assist with the arrangement and preparation of meeting rooms as

required

Make travel arrangements (flight/hotel/registration fees) when

payment is by corporate credit card

Reconcile credit card charges to purchase orders/receipts for

expenses

Ensure the reception area is tidy and presentable, with all

necessary stationery and material (e.g. pens, forms and brochures)

Books conference rooms for in-house meetings

Follow up post meeting(s) to ensure meeting areas are returned to

standard (trash removed; dish washers run/emptied; furniture in proper place, etc.)

Maintain organized and stocked VIP suites & kitchens (i.e. cabinets,

drawers, paper products, coffee, sugars, etc.)

Process all food requests with vendors, develop and maintain

relationships with outside caterers and vendors

Point of contact for office cleaners and building repairs.

Other projects and responsibilities may be added at the companys

discretion.

Special Knowledge, skills and abilities:

Demonstrated ability to manage multiple tasks and prioritize

effectively

Proficient in MS Office applications, particularly Word, Excel, and

Outlook

Excellent verbal and written communication skills

Strong organizational skills with keen attention to detail

Ability to interact with clients in a friendly and welcoming manner

Ability to handle sensitive information with utmost confidentiality

Self-starter, highly motivated individual

Professional appearance and ability to be at work on time when

scheduled.

Team player mentality; Ability to promote a collaborative, positive

and professional work environment

Ability to lift up to 25 lbs

Professional Engineering Consultants

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