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The Accounting & Business Manager is responsible for overseeing the financial, administrative, and business operations of a rural nonprofit organization. This role ensures sound fiscal management, regulatory compliance, and efficient day-to-day operations that support the organization's mission and sustainability.

This position requires a highly organized, detail-oriented professional who can manage multiple responsibilities, work independently, and collaborate with leadership in a small-team rural environment. The person in this role reports directly to the Executive Director.

Key Responsibilities

Financial Management & Accounting

Manage general ledger and financial records of programs,

Process accounts payable and accounts receivable

Reconcile bank statements and provide bank account reports

Process bi-weekly payroll and tax filings

Prepare accurate monthly, quarterly, and annual financial reports

Process bi-annual workman's compensation audit

Prepare invoices and track payments

Develop annual organizational budget (in collaboration with leadership) and provide monthly progress reports

Ensure compliance with nonprofit accounting standards (GAAP) and grant requirements along with company policies and financial regulations

Coordinate and support annual audits and tax filings (e.g., Form 990)

Manage cash flow and financial forecasting

Oversee restricted and unrestricted funds tracking

Maintain organized filing system

Support accountant during preparation of annual financial statements

Grants & Compliance

Track grant funding, expenditures, and reporting requirements

Ensure compliance with federal, state, and local regulations

Support grant writing, budgeting, and reporting as needed

Maintain documentation for audits and funders

Business & Operations Management

Oversee administrative functions including HR support, insurance, and contracts

Assist with policy development and organizational procedures

Coordinate fundraising efforts and donor relations

Manage vendor relationships and purchasing processes

Support facilities oversight (as applicable in rural setting)

Coordinate technology, systems, and office operations

Human Resources Support

Process payroll and maintain employee records

Support recruitment, onboarding, and benefits administration

Ensure compliance with employment laws and policies

Assist leadership with performance management processes

Strategic & Leadership Support

Provide financial insights and recommendations to Executive Director and Board

Prepare financial reports for and present at the Board of Directors quarterly meetings

Support strategic planning and sustainability initiatives

Help identify opportunities for operational efficiency

Qualifications

Required

Bachelor's degree in accounting, finance, business administration, or related field

Minimum of 3-5 years of accounting or financial management experience

Strong knowledge of nonprofit accounting principles and practices

Proficiency with accounting software (e.g., QuickBooks, Sage, or similar)

Proficiency with Microsoft Excel and Office Suite

Strong organizational, analytical, and problem-solving skills

Ability to work independently and manage multiple priorities

Preferred

Experience working in a nonprofit or rural organization

Experience with grant management and reporting

Familiarity with payroll systems and HR administration

CPA or equivalent certification (preferred but not required)

Key Competencies

High attention to detail and accuracy

Strong ethical standards and confidentiality

Excellent communication skills (written and verbal)

Adaptability and resourcefulness in a rural environment

Collaborative and mission-driven mindset

Work Environment

Full-time position

Based in a rural setting; may require occasional travel within the community/region

Small team environment requiring flexibility and versatility

Compensation & Benefits

Annual Salary range: $48,000 - $52,000

Individual/employee health insurance, vision, and dental benefits, and paid time off

Professional development opportunities

Potter County Education Council

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Accounting & Business Manager