Part-Time Director

Polson Loaves & Fish Pantry

Position Type: Part-time (20-25 hours per week) Reports to: Board of Directors Compensation: $18-24/hour (commensurate with experience) Benefits: Flexible scheduling, professional development opportunities

Organization Overview

Our community food pantry serves local families experiencing food insecurity by providing nutritious groceries, emergency food assistance, and connections to additional resources. We operate through the generous support of volunteers, donors, and community partners, serving over 300 families monthly.

Position Summary

The Part-Time Director will oversee daily operations, coordinate volunteer activities, manage community partnerships, and ensure the pantry operates efficiently while maintaining dignity and respect for all clients and volunteers. This leadership role requires someone passionate about fighting food insecurity with strong organizational and interpersonal skills.

Key Responsibilities

Operations Management

Oversee daily pantry operations including food distribution, inventory management, and facility maintenance

Coordinate food procurement from food banks, grocery stores, and community drives

Maintain accurate records of food distribution, client intake, and inventory levels

Ensure compliance with federal, state, and local regulations and food safety standards

Manage pantry schedule and coordinate with volunteers for distribution days

Volunteer Coordination

Recruit, train, motivate, and supervise volunteers for various pantry functions

Create volunteer schedules and coordinate special events or food drives

Recognize and appreciate volunteer contributions through various means

Develop volunteer orientation materials and ongoing training programs

Community Relations

Build and maintain relationships with local food banks, grocery stores, and community organizations

Represent the pantry at community events and networking opportunities

Coordinate with social services agencies to provide comprehensive client support

Engage with local media for awareness and fundraising efforts

Administrative Duties

Prepare reports for the Board of Directors, the Montana Food Bank Network, and funding organizations

Assist with grant writing and fundraising activities

Manage client intake process and maintain confidential client records

Oversee budget tracking and expense reporting

Handle correspondence and maintain pantry communications

Ensure Food Pantry's facilities, equipment, and grounds are properly maintained

Additional duties as assigned by the Board of Directors

Required Qualifications

Bachelor's degree preferred, or equivalent combination of education and experience

Minimum 2 years' experience in nonprofit management, social services, or related field

Strong organizational and time management skills

Excellent interpersonal and communication abilities

Experience working with diverse populations and understanding of food insecurity issues

Proficiency in basic computer applications (Microsoft Office, email, database management)

Ability to lift up to 25 pounds and stand for extended periods

Valid driver's license and reliable transportation

Preferred Qualifications

Previous experience with food pantry or food bank operations

Grant writing experience

Knowledge of local social services landscape

Experience with volunteer management

Nonprofit fundraising experience

Personal Qualities

Compassionate and non-judgmental approach to serving those with hunger needs

Strong problem-solving abilities and adaptability

Collaborative leadership style

Commitment to the mission of addressing food insecurity

Ability to work independently with minimal supervision

Cultural sensitivity and respect for client dignity

Physical Requirements

Ability to lift and move food boxes weighing up to 25 pounds

Standing and walking for extended periods during distribution

Ability to work in warehouse-@type environment

Manual dexterity for sorting and organizing food items

Schedule Expectations

Flexible schedule with minimal evening and weekend responsibilities

Occasional board meetings and community events

Some seasonal variation in hours during holidays and special food-drives

How to Apply

Submit a cover letter, resume, and three professional references to . Please include "Polson Loaves & Fish-PT Director Application" in the subject line. Applications will be accepted through August 24, 2025.

Polson Loaves and Fish Pantry, Inc

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