Core Responsibilities

Calendar & Schedule Management: Proactively manage the CEO's diary, schedule meetings, resolve conflicts, and ensure briefing materials are ready.
Communication Hub: Act as the primary contact, screening calls/emails, drafting responses, and representing the CEO's voice.
Meeting & Board Support: Arrange logistics, prepare agendas, take minutes, and follow up on action items for key meetings, including Board sessions.
Travel Coordination: Plan and book complex international and domestic travel, including itineraries, transport, and accommodation.
Information & Document Management: Maintain confidential filing systems, prepare reports, presentations, and other crucial documents.
Stakeholder Liaison: Coordinate with internal teams, clients, and external partners on behalf of the CEO.

Key Skills & Attributes

Confidentiality & Discretion: Essential due to handling sensitive information.
Exceptional Organization: Masterful at prioritizing and multitasking.
Strong Communication: Excellent written and verbal skills.
Proactive & Problem-Solving: Anticipates needs and resolves issues before they escalate.
Tech Proficiency: High skill with MS Office (Outlook, Word, Excel, PowerPoint) and potentially CRM/SharePoint.

Strategic & Project Support

Project Management: Undertaking ad-hoc projects, research, and report summarization.
Process Improvement: Streamlining workflows to enhance executive productivity.
Budget Management: Assisting with expense tracking and budgeting.

PAYOLA investment LLC

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