Manage and maintain executives' schedules.

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Make travel arrangements for executives.

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Prepare invoices, reports, memos, letters, financial statements, and other documents, using word processing, spreadsheet, database, or presentation software.

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Coordinate and direct office services, such as records, departmental finances, budget preparation, personnel issues, and housekeeping, to aid executives.

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Answer phone calls and direct calls to appropriate parties or take messages.

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Prepare responses to correspondence containing routine inquiries.

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Open, sort, and distribute incoming correspondence, including faxes and email.

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Greet visitors and determine whether they should be given access to specific individuals.

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Prepare agendas and make arrangements, such as coordinating catering for luncheons, for committee, board, and other meetings.

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Conduct research, compile data, and prepare papers for consideration and presentation by executives, committees, and boards of directors.

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Perform general office duties, such as ordering supplies, maintaining records management database systems, and performing basic bookkeeping work.

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File and retrieve corporate documents, records, and reports.

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Read and analyze incoming memos, submissions, and reports to determine their significance and plan their distribution.

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Provide clerical support to other departments.

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Attend meetings to record minutes.

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Process payroll information.

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Interpret administrative and operating policies and procedures for employees.

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Executive Administrative Secretary