Summary Purpose for the Position

Provision of comprehensive fiscal accounting, administrative and clerical support of the account's payable operations for PathStone Corporation's affiliates. This position is responsible for the day-to-day management of all payment cycle activities in a timely and efficient manner.

Requirements (Education, Experience, Certification, Knowledge, Skill)

Position requires a bachelor's degree in accounting or business administration, or equivalent (2 years) of accounting experience.

Advanced information processing skills with the ability to research and analyze information from a variety of sources.

Strong experience with Word, Excel and Outlook.

Excellent, accurate data entry and proofreading skills.

Able to operate standard office equipment and perform general clerical tasks as needed.

Ability to research transactions and analyze/track processing for vendor resolutions.

Position Responsibilities

Performs final approval of invoices for posting to payables

Review invoices and requisitions for satisfactory payment approval

Clarify any questionable invoice items, prices or receiving signatures

Verify and calculate all extension and totals on invoices (calculating and taking discounts when applicable)

Handle vendor correspondence via phone or email

Investigate and resolves problems associated with processing of invoices

Receives, researches and resolves a variety of routine internal and external inquiries concerning account status, including communicating the resolution of discrepancies to appropriate persons

Reconciles various accounts by identifying errors in posting or omissions by applying appropriate accounting standards

Files, maintains and distributes accounting documents, records and reports

Mails out checks

Help with Reconciliations of Bank Statements

Track monthly receipt of Bank Statements

Data entry of journal entries

Matches invoices with checks

Marks invoices as paid

Performs other duties as required to support Finance Department

Ad-hoc projects as they arise

Working Conditions/Environment

Includes routine utilization of computers and calculators and stress related to audit work.

Transportation Requirement

Position does not require an automobile, driver's license and insurance.

Last Updated: Approved: 5/26/2023, 11/19/2025

PathStone Corporation

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