This job was posted by https://www.kansasworks.com : For more information, please see: https://www.kansasworks.com/jobs/13560677

USD 290

Job Description

Position Title:Human Resources Specialist

Reports to:Director of Finance or designee

FLSA:Non-Exempt

Modified Date:

Position Summary:

Under the general direction and supervision of the Director of Finance or designee, the Human Resources (HR) Specialist provides administrative assistance and performs comprehensive HR services for the District. The HR Specialist is responsible for the administration and maintenance of all benefits and retirement human resource programs, including but not limited to medical, dental, vision, life insurance, KPERS, and 403(b)/457 plans. The HR Specialist manages, monitors and maintains all on-line district application systems for applicants, substitutes and employees in a confidential manner. Public contact is extensive, and can include the staff, applicants, general public, vendors, legal services, and outside regulatory agencies. The HR Specialist completes assigned tasks accurately and in a timely manner under general supervision of a higher level of authority. Work is reviewed through observation and evaluation of work performance and tasks completed by the incumbent. The incumbent is expected to exercise initiative and independent judgment in accordance with established policies and procedures. A high degree of independent judgment, creativity and initiative is required to resolve problems for employees.

Essential Functions:

Essential functions are the core tasks and responsibilities that define a job and are necessary to be successful in this position. To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Essential functions of the job include but are not limited to the following:

Processes paperwork and set up files on all new employees. This includes entering data, checking verification of experience, background screening and following up on all deficiencies.

Develops and maintains job files for all District hires. Assists in the recruitment of qualified applicants by placing ads, contacting employment agencies, etc.

Develops and conducts new hire orientations; processes paperwork for new employees and enters employee information into the payroll system.

Acts as liaison with hiring departments to outline recruitment activities to include, but not limited to, identification of targeted recruitment areas, development and posting of job announcements and advertising, and assisting in the identification and establishment of testing.

Monitors recruitment process and workflow using recruitment software/database system. Ensures applicant flow data has been obtained. Reviews position recruitment requisitions for accuracy.

Processes approved personnel actions (i.e. salary changes, classification changes, leaves, etc.) in Human Resources Information System.

Provides information regarding personnel rules, regulations, policies and procedures to employees, the public and others as required.

Pulls queries in database, submits various Personnel reports to departments, Finance Director and Superintendent.

Participates on interview boards as requested.

Effectively communicates, documents, and processes requests for benefit changes based on the rules and regulations of COBRA, FMLA, KPERS, and various Health and Medical plans, and HIPAA privacy rules.

Assists employees, their dependents, and retirees in the completion of various benefit forms or on-line enrollments.

Drafts responses to routine correspondence and notifies, through phone calls or correspondence, newly eligible employees.

Oversees and assists with Open Enrollment activities.

Coordinates recruitment activities such as posting and removal of postings on various websites and recruiting outlets; receives and processes applications; maintains database; prepares manuals used in interviews if requested.

Develops relationships with employment agencies, universities and other recruitment sources.

Provides direct oversight for the maintenance of personnel records. Ensures that all records are current and accurate. Maintains the confidentiality of employee personnel records. Provides access to employees files upon request and in accordance with District policy.

Updates and maintains current job descriptions for all full- and part-time positions in

Ottawa USD290

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