Accounting Clerk - Purchasing and Accounts Payable

We are currently seeking a dependable and detail-driven Accounting Clerk to support our Finance Department, with an emphasis on purchasing coordination and accounts payable processing. This role is responsible for managing the day-to-day purchasing functions and vendor payment processes for the City. The ideal candidate will ensure that all purchasing and payment activities are conducted efficiently, accurately, and in compliance with local and state regulations. This position works closely with vendors and internal departments to coordinate procurement needs and maintain accurate financial records.

Key Responsibilities:

Coordinate and process purchase requisitions, issue purchase orders, and monitor order status with vendors.

Review vendor invoices, match purchase orders and receiving reports, and prepare for timely payment.

Maintain vendor files and verify required documentation such as W-9s and insurance compliance.

Ensure timely and accurate entry of accounts payable data into the City's financial software system.

Communicate with vendors regarding payment status, discrepancies, or documentation requirements.

Assist departments in complying with purchasing procedures and ensure purchases meet policy requirements.

Reconcile vendor accounts, identify errors or discrepancies, and resolve payment issues.

Support refund processing when necessary.

Perform other finance-related clerical duties as needed.

Deadline:To be considered in the first review, applications must be submitted no later than Wednesday June 4, 2025 at 5:00 PM.

Qualifications

High School Diploma or equivalent required; college coursework in accounting or business preferred. Minimum two (2) years of experience in purchasing, accounts payable, or related accounting work. Familiarity with public sector purchasing procedures and state procurement laws is a plus. Experience using financial software systems, Microsoft Excel, and document management tools. Strong attention to detail and accuracy in data entry, invoice matching, and recordkeeping. Excellent communication and customer service skills for working with both vendors and internal departments. Valid driver's license with an acceptable driving record required.

Miscellaneous Information

Medical and dental insurance 100% paid by City for the employee; City pays 90% of dependents medical (for base plan) and dental insurance with employee paying 10%; Employee covered by $10,000 life insurance policy; Retirement: Texas Municipal Retirement System 2 to 1 match with employee contributing 7% and City 14%; 12 paid holidays; 15 annual sick days. After 1 year of employment, 2 weeks of paid vacation and earning longevity pay of $4.00 per month for each year of service. Educational and Certification Incentive Pay for those who qualify.

ORANGE HOUSING AUTHORITY

Latest Jobs

Accounting Clerk