Administrative Assistant I - Communications

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Administrative Assistant I - Communications

Location

Orlando, FL

Job Type

Full Time

Job Number

25-00351

Department

Communications

Opening Date

04/18/2025

Closing Date

4/28/2025 3:00 PM Eastern

Hiring Salary

Salary Range: $39,145/yr - $60,153/yr. Starting rate of pay may vary based on factors including, but not limited to, education, training, and/or experience.

Description

Benefits

Questions

JOB SUMMARY

SALARY RANGE: $39,145/yr - $60,153/yr. Starting rate of pay may vary based on factors including, but not limited to, education, training, and/or experience.

MINIMUM REQUIREMENTS & ESSENTIAL FUNCTIONS

Provides administrative support for Captains, Lieutenants, and Civilian equivalents. #oj

MINIMUM QUALIFICATIONS AND ABILITIES:

At least 18 years of age.

Must be able to comprehend and communicate fluently in verbal and written English.

U.S. Citizen or possess a current permanent resident card.

Clean criminal history; any arrest history will be individually evaluated.

No illegal drug usage within the past year. Other drug usage will be evaluated on a case by case basis.

High school diploma or general education degree (GED) AND two (2) years related experience and/or relevant training.

Depending on assignment, it may be required to obtain FCIC/NCIC certification within one (1) year of employment and/or become a Public Notary within six (6) months of employment.

Ability to prepare and draft a variety of documents, including routine and non-routine correspondence, memos, reports, and other materials. Receive, sort, and route incoming mail and electronic correspondence.

Ability to schedule and coordinate appointments, meetings, interviews, and related activities to ensure smooth operations.

Ability to receive and screen telephone calls and visitors, determining the level of attention required; either redirect to appropriate personnel or handle independently.

Ability to assist staff with project as needed, which may include taking dictation and transcribing meeting minutes.

Ability to process and verify payroll and overtime submissions for accuracy and compliance.

Ability to maintain monthly and annual statistical data as required by the assigned role.

Ability to process reimbursement requisitions, reconcile accounts quarterly, and may assist in tracking and monitoring budgets.

Ability to perform general clerical duties, including ordering office supplies, photocopying, filing, and collating documents.

Ability to compile, organize, and maintain various documents, such as legal files and public records requests, ensuring accuracy and accessibility.

Ability to log information into computer systems as needed for tracking and record-keeping purposes.

Ability to handle sensitive and confidential information based on assignment, maintaining strict confidentiality and the security of files and office spaces.

Must have the ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals.

Must have the ability to communicate effectively.

Must have the ability to speak effectively in one-on-one and small group situations.

Must consistently maintain a professional demeanor and communication style both in person and over the phone.

Must have proficient organizational and time management skills.

Must have intermediate computer skills to include proficiency in word processing, spreadsheets, Microsoft Outlook, and database applications.

Must have the ability to learn specialized department software and applications.

PROCESSING & TRAINING

ADDITIONAL PROCESSING:

Some positions, depending on the responsibilities, may require the candidate to successfully pass a physical or other selection processes when needed.

Please upload a copy of your resume that is no longer than two (2) pages in length to your application

PHYSICAL DEMANDS & WORK ENVIRONMENT

PHYSICAL DEMANDS

While performing the duties of this job, the employee is regularly required to use hands and fingers to handle or feel. They are also regularly required to talk or hear. The employee is frequently required to sit. The employee is occasionally required to stand, walk, stoop, kneel, or crouch. The employee may occasionally lift and/or move up to 15 pounds. Specific vision abilities required by this job include close vision and ability to adjust focus.

WORK ENVIRONMENT

Work is generally performed in a standard office setting. The noise level in the work environment is usually moderate. May be required to work evenings and/or weekends depending on location of assignment (e.g., providing after-hours paperwork assistance to special events, such as warrant/felony sweeps).

The Orange County Sheriff's Office is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act, the Orange County Sheriff's Office may provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer.

All full-time employees of the Orange County Sheriff's Office receive an excellent benefits and compensation package.

Sheriff contributes majority of cost for medical coverage

Life insurance and long term disability insurance is provided by Sheriff; employees may elect to purchase additional coverage

Retirement benefits are provided by the Florida Retirement System

Uniforms, weapons, and other equipment furnished

Education incentive and reimbursement programs

12 vacation days per year/accrues at 3.69 hours bi-weekly

Sick time accrues at 3.69 hours bi-weekly

13 paid holidays per year

Gym facilities in many agency buildings

You must be at least 18 years of age to work in a non-law enforcement capacity. If applying for a non-law enforcement position, are you at least 18 years of age?

Yes

Are you a United States citizen or do you possess a valid permanent resident alien card?

I am a United States citizen

I am not a United States citizen, but I do possess a valid permanent resident alien card

I am neither a United States citizen nor do I possess a valid permanent resident alien card

If you possess a permanent resident alien card, please provide the issue date, expiration date and the category code.

Do you have any tattoos or body ornamentation on the hands, head, neck, or face?

Yes

Please provide the description(s) and location(s) of ALL tattoos / body ornamentation(s)?

Do you possess a high school diploma or general equivalency diploma (GED)?

Yes

How many college credits do you have?

Are you able to read, write and fluently speak English?

Yes

Are there any languages other than English that you can read, write, or speak fluently?

Yes

Please provide the other languages you can read, write, or speak fluently. Enter each language on a separate line and beside each enter whether you read, write, or speak the language fluently.

If you have a driver's license, what is your driver's license # and the state of issuance? Enter N/A if you have no driver's license.

Have you had a driver's license for at least one (1) year as of this application date?

Yes

Have you received more than two (2) moving traffic violations/citations in the past three (3) years from the date of this application?

Yes

I do not drive and/or have a driver's license

Please provide details of your moving traffic violations/citations in the past three (3) years from the date of this application?

Have you ever had your driver's license suspended or revoked?

Yes

No, or I do not have a driver's license

Please provide details of your driver's license suspension(s) / revocations(s), date(s), state(s) issued and explanation(s).

Have you ever been convicted of a felony?

Yes

Have you ever been arrested or charged with a felony and/or misdemeanor crime? Pursuant to F.S.S. 943.059, arrests that have been sealed or expunged must be disclosed.

Yes

Please provide the felony and/or misdemeanor arrest(s) or charge information and date(s). If applicable, please note whether the arrest was sealed or expunged.

Have you ever been convicted of any misdemeanor crime involving false statements, perjury, or domestic violence?

Yes

Please provide all misdemeanor conviction charge(s) involving false statements, perjury, or domestic violence and date(s).

Have you ever been a suspect or a defendant in any criminal investigation?

Yes

Please provide an explanation of all your criminal investigation(s) and associated dates.

Have you ever been involved in any criminal activity?

Yes

Please provide an explanation of all your criminal activity and associated dates.

Do you have regular or continuous associations or dealings with anyone under criminal investigation or indictment, or who is involved in criminal behavior?

Yes

Please provide an explanation of your associations with the individual(s) under criminal investigation or indictment and the criminal activity that is involved.

Are you now, or have you ever been, a member of a gang or any association that engages in criminal activity?

Yes

Please provide the gang and/or association name, location(s) and the dates of involvement.

Have you been or known anyone who has been associated with any organization, past or present that would place the integrity of the Sheriff's Office in question? (e.g. KKK, Nazi organization, organized crime, etc.)

Yes

Please provide an explanation of these associations or dealings you have with these individuals that would place the integrity of the Sheriff's Office in question;. (e.g. KKK, Nazi organization, organized crime, etc.)

Have you ever used, possessed, or cultivated an illegal controlled substance?

Yes

Please provide an explanation of your drug use, and/or possession, and/or cultivation of an illegal controlled substance along with associated dates of last use/involvement.

Have you used any illegal drug(s) or illegal controlled substance(s) within the last year from the date of this application? (e.g. - marijuana, heroin, cocaine, LSD, etc.)

Yes

Please provide the @type(s) of illegal drug(s) used within the last year, location(s), and the dates last used.

Have you ever been involved in the sale/purchase of illegal drugs either directly or indirectly?

Yes

Please provide details of your illegal drug sale(s)/purchase involvement, location(s) and date(s).

Have you ever served in the armed forces (Military), and if so, what @type of discharge did you receive?

I did not serve in the military

Honorable Discharge

Honorable Discharge under General Conditions

Dishonorable Discharge

Other

I am still an Active Reserve

What military branch(es), including any state National Guard, did you serve or are you currently serving in?

Please provide the dates of service to include Active and/or Reserve service.

Were you ever formally disciplined while in the military to include any Article 15's?

Yes

Not Applicable

Please provide @type of military discipline(s), reasons for the discipline, and dates.

Are you currently employed by a law enforcement or corrections agency and if so, are you currently under internal investigation?

Yes

Not Applicable

If you have prior law enforcement or corrections experience, have you ever been under internal investigation?

No, I have never been under internal investigation at a prior law enforcement or corrections agency

Yes, I have been under internal investigation at a prior law enforcement or corrections agency

Not Applicable

Please provide the employer's name where you were under internal investigation, to include each incident, date(s), and outcome.

Have you ever been disciplined by any past or current employer?

Yes

Please provide the employer's name where you were disciplined, @type of discipline(s) and date(s).

Have you ever been terminated or asked to resign from a job?

Yes

Please provide the employer name(s) where your were terminated or asked to resign, reason for departure(s), and date(s) of termination(s)/resignation(s).

Have you applied with any other law enforcement agencies?

Yes

What agency, city/state and date(s) of application?

Required Question

Employer

Orange County Sheriff's Office

Address

2500 West Colonial Drive Orlando, Florida, 32804

Phone

(407) 254-7490

Website

http://OCSO.COM

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Orange County Sheriff's Office, Orlando, Florida

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Administrative Assistant I - Communications