Student Services Administrative Assistant JobID: 1994

Position Type:

Secretarial/Clerical

Date Posted:

6/26/2025

Location:

District Wide

Date Available:

08/04/2025

Closing Date:

Until Filled

NORWALK COMMUNITY SCHOOL DISTRICT

Job Title Student Services Administrative Assistant

Reports to Director of Student Services

Position Purpose

To assist and support the Student Services department with administrative, data management, and financial functions to ensure the focus on improved student learning.

Essential Performance Responsibilities

Data Management

Maintain confidentiality of student and staff data in compliance with respective laws and policies

Organize and manage student information within the student information system, including student rosters and services

Gather, organize, and reconcile various student data to report to Heartland AEA and the Department of Education at specific times during the year

Collaborate with SIS Specialist and Director of Technology to maintain accurate data within the statewide ACHIEVE system

Prepare and oversee data management within various applications (DLM, ELAA, Clever, EdPortal, ClaimAid, and Canvas, etc.)

Assist the Teaching & Learning department with various student assessment data and accommodation information

Collects and compiles data for reports, updates files and databases

Organizational Support and Coordination

Support the Director of Student Services with multiple tasks at the district level

Support the MTSS/Special Education Specialists, Transition Alliance Program (TAP) Coordinator, School Counselors, School Nurses, Behavior Specialists, At-Risk Teachers, and Building Administrators

Coordinate training, communication, onboarding, and assignments for district paraeducators and collaborate with Human Resources for Paraeducator Interview Days.

Work with internal and external stakeholders in efforts pertaining to student services (AEA, Medicaid, etc)

Assist with scheduling meetings, organizing materials, and helping to prepare for district-sponsored meetings

Performs clerical tasks, prepares communication, and monitors deadlines

Assists in preparing handbooks and other documents.

Collaborate with district school nurses in the coordination of Medicaid billing for eligible student services

Organizes staff trainings to support student services professional development and required certifications

Collaborate on District Office special projects

Purchasing

Manage all aspects of ordering necessary equipment and materials, including communications with vendors and other district and AEA staff

Receives incoming orders, verifying receipt of items and distributing supplies as needed

Collaborate with building administrators regarding ordering , inventory, and materials

Collaborate with Business Office regarding department purchases ensuring funds are being distributed appropriately

Other Duties as Assigned

Note: The above description is illustrative of tasks and responsibilities. It is not meant to be all inclusive of every task or responsibility.

Knowledge, Skills, and Abilities

Demonstrates positive interpersonal skills in working with others and serving the public

Well organized and efficient

Ability to communicate well verbally and in writing

Positive attitude to create a productive, team-based work environment

Ability to relate and communicate successfully with parents, staff members and the public

Ability to maintain confidentiality in and out of the workplace

Ability to accept responsibilities and perform duties in a confident and dependable manner

Ability to meet deadlines and complete work in a timely manner

Ability to work independently and establish a daily work schedule of tasks to accomplish throughout the day

Ability to pre-organize activities and functions

Embraces flexibility in work assignments, adjusting daily work schedule as needed

Detail-oriented with strong attention to neat and orderly record keeping

Ability to take verbal and written instructions proficiently

Takes advantage of professional growth opportunities related to his/her specific job

Qualifications Profile

Community college or business education in administrative assistant services and general office procedures preferred

Post-secondary training and experience in essential office, business/accounting, and technical tasks

Demonstrates proficiency in the use of general office technology (Google and Microsoft) and aptitude to learn advanced technology applications (Infinite Campus, data management tools)

Ability to learn customized software, track data and apply the software in problem-solving capacities

Advanced clerical and general business office skills

Strong organization skills necessary to maintain an efficient and effective records system

Physical Requirements

Physical requirements vary by individual job assignment but requires a minimum of the following physical requirements:

    Lifting, carrying, pushing, pulling up to 40 pounds on occasion

    Requires some stooping and kneeling

    Must be able to sit upright in a desk chair for 7-8 hours per day

    Must be able to perform data entry at a computer workstation for 7-8 hours per day

    Must be able to meet a pre-employment physical examination

Working Conditions

    Business office atmosphere with a moderately low noise level

    Tobacco and alcohol free workplace

Terms of Employment

    At-Will, Hourly Confidential Employee

    12-month position (Full-time: 260 days per year, 8 hours per day)

    Employment per Board Policies and Administrative Rules and RegulationsPay range starts at $20.60 per hour and is based on experience.

Evaluation

Performance will be evaluated annually by the Directors of Student Services

FLSA Status

Non-exempt

Norwalk Community School District

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