of Openings:1

The North Dakota State University Foundation seeks mission-driven individuals interested in joining a growing team dedicated to connecting people, developing partnerships, teamwork, accountability, transparency, stewardship, communication, and service. The Foundation invites candidates for anAccounting Coordinator, full-time non-exempt (hourly) position.

The North Dakota State University Foundation is a separate 501(c)(3) organization which exists to maximize advocacy and philanthropy to support NDSU. We connect people who are passionate about NDSU and improving the lives and outcomes of North Dakotans and the world. We are an organization of sixty-five team members and growing. If you enjoy non-profit work, are inspired by our mission, love to collaborate with your colleagues, and are ambitiousto develop as a professional, we welcome you to apply.

Our team members enjoy a highly competitive total compensation package including company paid health insurance, a defined contribution account funded at 9.5%, generous paid time off, abundant professional development opportunities, plus elective dental and vision plans.

This is a fully on-site position due to included facility responsibilities.

This position will remain open until filled. To be considered, applicants must apply online through the NDSU Foundation employment site (https://www.ndsufoundation.com/employment) and include a cover letter and resume.

Position Summary:

In support of NDSU Foundations mission to build enduring relationships to maximize advocacy and philanthropy in support of North Dakota State University, the accounting coordinator processes bi-weekly payroll, accounts payable, distributes organizational mail, prepares daily deposits, and accounts receivable. Ensures proper separation of duties for internal control and adheres to all compliance standards. Position includes facility safety responsibilities.

Essential Duties and Responsibilities:

Payroll

Process bi-weekly payroll accurately and in a timely manner

Maintain payroll records, including tracking vacation, holiday, sick leave, and other absences

Respond to employee inquiries regarding payroll matters

Ensure all payroll changes are processed accurately

Prepare reconciliations and journal entries for NDSU Foundation benefit plans

Provide bi-monthly payroll reports to Human Resources

Accounts Payable

Enter and process cash disbursements

Maintain vendor records, including W-9 forms, vendor agreements, and related correspondence

Enter, upload, and properly code invoices in the accounting system

Prepare and perform check runs

Prepare and process electronic transfers and payments

Reconcile NDSU billings and corporate credit card statements

Prepare sales and use tax accruals related to accounts payable

Provide support for account reconciliation, including bulk postage, prepaid expenses, and accounts payable accounts

Administer corporate credit card program for NDSU Foundation, ensuring timely processing along with providing periodic and new hire training

Accounting Support

Prepare and issue accounts receivable invoices

Calculate, record, and submit monthly sales and use tax accruals and returns

Assist with special projects for the CFO, Controller, Assistant Controller, and Senior Accountant

Coordinate record retention activities for the Accounting department

Cash Receipts

Open, sort, distribute, andtrack incoming mail

Prepare daily cash receipt logs and bank deposits using paperless software

Securely process credit card information for donations and events

Prepare donation acknowledgement letters

Administrative and Office Support

Prepare accounting-related correspondence and mailings

Maintain records for testamentary gifts, including estate and will documentation

Order and maintain office and breakroom supplies for the organization

Provide administrative and reception support to the Accounting department

Serve as telephone system administrator, including training and troubleshooting

Submit and follow through on building work orders and perform daily building closing duties

Record approved professional de

NDSU Foundation

Latest Jobs

Accounting Coordinator