Overview We are seeking a detail-oriented and organized Administrative Assistant/Licensing Specialist to join our team. This role is essential in managing licensing processes, ensuring compliance with regulations, and maintaining accurate records. The ideal candidate will possess strong clerical skills and proficiency in various software applications, including QuickBooks and Microsoft Office Suite. As a Licensing Specialist, you will play a crucial role in supporting our operations and facilitating smooth communication within the organization and with external customers.

Responsibilities

Manage the licensing application process from start to finish, ensuring all documentation is accurate and submitted on time.

Maintain organized files and records related to licensing, including renewals and compliance documentation.

Utilize QuickBooks for financial record-keeping related to licensing fees and expenses.

Perform data entry tasks to update licensing databases and track progress.

Assist with clerical duties such as: opening and distributing mail, answering phone calls, managing front desk operations, and responding to inquiries regarding licensing.

Collaborate with various departments to ensure all necessary information is gathered for licensing applications.

Implement effective time management strategies to prioritize tasks and meet deadlines consistently.

Qualifications

Proficiency in Microsoft Office Suite and internet navigation is required.

Strong organizational skills with the ability to manage multiple tasks simultaneously.

Previous experience as a licensing specialist or in a similar clerical role is advantageous.

Familiarity with phone systems and front desk operations.

Excellent time management skills to ensure timely completion of tasks.

Attention to detail for accurate data entry and record maintenance.

Ability to work independently as well as collaboratively within a team environment.

If you are passionate about maintaining compliance and have the skills necessary for this role, we encourage you to apply for the position of Administrative Assistant/Licensing Specialist. Join us in making a positive impact through efficient licensing management!

ND Board of Nursing

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