Mortar Board Inc., a National College Honor Society founded in 1918, is searching for a part-time Administrative Assistant to join our team. We seek an organized, detail-oriented, collaborator with strong communication skills to help achieve the goals of our Society and ensure the smooth operation of Mortar Board's National Office. This is a 20 hour-per-week hybrid position based in Columbus, Ohio.

About Mortar Board

Mortar Board National College Honor Society recognizes college juniors and seniors for their exemplary scholarship, leadership, and service. With a strong commitment to fostering leadership and community engagement, Mortar Board provides opportunities for personal and professional growth to its members (both collegiate and alumni), promotes service to colleges and universities, and encourages lifelong contributions to the global community. Since its founding in 1918, more than 300,000 members have been initiated at 235 chartered chapters in the United States.

Mortar Board currently has over 100 active chapters, close to 3,000 new members (initiates) annually, and over 50,000 active alumni members. For more information about Mortar Board, visit www.mortarboard.org{rel="nofollow"}.

Position Summary

The Administrative Assistant will provide essential administrative support to the National Office and Society Leadership, including managing phone and email communications, supporting events, conducting data entry, maintaining accurate records, and assisting with special projects and initiatives to advance the organization's goals.

The Administrative Assistant will work closely with the National Office staff to support membership, collegiate chapters, development, and alumni engagement. The person in this role will serve as the first line of contact with the national organization and assist with scheduling, correspondence, travel, meetings, phone calls, and many other day-to-day administrative tasks. The ideal individual will exercise good judgment in a variety of situations, have strong written and verbal communication abilities, display administrative and organizational skills, be able to maintain a realistic balance among multiple priorities and be capable of handling multiple tasks in a fast-paced dynamic environment with changing needs.

Position Description

Support the Leadership Team:

Provide administrative support to Leadership (includes National Office staff, National Leaders, volunteers, etc.).

Assist with special projects and initiatives to advance the organization's goals.

Assist in setting meetings, managing calendar invitations, and creating Zoom links.

Help Leadership prepare for meetings including researching topics, gathering and synthesizing data, creating agendas, and taking notes and meeting minutes.

Book travel and assist with identifying flights, hotels, restaurants in various cities across the country.

Create executive briefs to be used when traveling and/or meeting with stakeholders, including chapter historical information, alumni lists, donor briefs, etc.

Daily Administrative Duties:

Manage day-to-day office operations, including answering phones, handling correspondence (mail, emails), and maintaining office supplies.

Prepare and process documents, reports, and presentations.

Oversee and manage all outgoing and incoming mail, including bulk mailings and packages.

Ensure timely and accurate distribution of materials to chapters, members, and partners.

Collect, deposit, and record checks that come to the office.

Ensure National Office staffing coverage.

Communication Support:

Serve as a primary

Mortar Board National College Honor Society

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