Reference #: R3633 Morgan, Lewis & Bockius LLP, one of the world's leading global law firms with offices in strategic hubs of commerce, law, and government across North America, Asia, Europe, and the Middle East, has an opening for an Administrative Assistant, Facilities and Office Services, reporting to the Regional Director, Facilities and Office Services. The Administrative Assistant will be responsible for providing administrative support as well as a wide range of administrative assistance to the Regional Director, Facilities and Office Services, local office Facilities and local office Administration to facilitate the design, development, and implementation of various office and firmwide initiatives. Responsibilities include but are not limited to: compiling and analyzing basic information for inclusion in reports or presentation materials; preparing charts, graphs, or tables as necessary; processing invoices, receiving and responding to routine correspondence. This position may also have unsupervised responsibilities, including special projects and reports. Additionally, this role may be responsible for the administration of specific programs and processes to standardize various operational functions of the firm. This position regularly interacts with clients and all levels of personnel throughout the firm.

This position can reside in any of the following offices: Boston, MA, Century City, CA, Chicago, IL, Dallas, TX, Hartford, CT, Houston, TX, Los Angeles, CA, Miami, FL, New York, NY, Orange County, CA, Philadelphia, PA, Pittsburgh, PA, Princeton, NJ, San Francisco, CA, Seattle, WA, Silicon Valley, CA, Washington, DC, Wilmington, DE.

Key responsibilities of this position include:

Assist with any firmwide and local office projects & operations.

Provide assistance with firmwide and local office moves and renovation/construction projects.

Assist with the documentation of safety and maintenance of the physical facility.

Serve as secondary liaison with local building management, engineers, security, and janitorial staff to ensure issues with the physical facility are resolved in a timely manner.

Assist with maintaining inventories on FM Systems for capital equipment, furniture, and artwork.

Liaises with Firm/Local IT on all issues related to IT services related building infrastructure.

Assist Regional Director(s), Facilities and Office Services, local office Administration, and Procurement with vendor management for maintenance, renewal, or cancellation of service contracts with vendors.

Assist with maintaining facilities management programs.

Assist with the operations of the Conference Center including any hospitality vendors.

Assist with the operations of the mail room/copy service center.

Assist with communicating office housekeeping functions.

Assist with firm and local office security systems as assigned.

Serves as secondary liaison with building management on developing and maintaining required emergency preparedness procedures for all personnel.

Assist with planning and preparations for business continuity plan, Fire, and Life/ Safety programs.

Assist with establishing and adherence to department budgets; and seeking opportunities to improve department efficiency and reduce expenses by streamlining operations.

Process vendor invoices.

Collaborate with Regional Director(s), Facilities and Office Services, local office Facilities and Administration, and other stakeholders to assist in establishing and improving streamlined and standardized processes and best practices around facilities and offices services in the US.

Assist with proactively sharing of information, resources, and best practices.

Assist with purchasing of and maintaining adequate inventories of various operational items including office supplies, conference room/hospitality supplies, branded items including signage and any other purchasing/inventory duties as assigned.

Other duties as assigned.

Experience/Qualifications:

Bachelor's degree or equivalent combination education and experience.

Professional services industry experience a plus.

A minimum of 3-5 years directly related experience.

Budgeting experience.

Project management skills.

Flexibility to work overtime, which may include evenings and weekends, is required.

Ability to adapt to change and balance competing demands.

Ability to read, analyze, and interpret business and professional publications, prepare business correspondence, proposals and reports, effectively present information to Regional Director, Facilities and Office Services, and local office administration.

Qualified candidates must apply online by visiting our website at www.morganlewis.com and selecting "Careers."

For positions in Century City, CA, Los Angeles, CA, Orange County, CA, Seattle, WA, the salary range for this job posting is: $55,500.00 - $88,800.00. For positions in Chicago, IL, the salary range for this job posting is: $50,900.00 - $81,425.00. For positions in Hartford, CT, the salary range for this job posting is: $48,600.00 - $77,700.00. For positions in New York, NY, San Franciso, CA, and Silicon Valley, CA the salary range for this job posting is: $57,900.00 - $92,550.00. For positions in Princeton, NJ, and Washington, DC the salary range for this job posting is: $53,200.00 - $85,150.00.

The base salary wage range for this position will be determined during the interview process and will vary based on multiple factors, including but not limited to prior experience, relevant expertise, current business needs, and market factors. Final salary wages offered may be outside of this range based on other reasons and individual circumstances. Additionally, salary wages may be only part of the total compensation package. The total compensation package for this position will also include eligibility for an annual discretionary bonus. Subject to the terms and conditions of the applicable plans and policies then in effect, eligible employees may enroll in: a 401(k) plan, as well as participate in Company-sponsored medical, dental, vision, life, disability, accidental death and dismemberment, business travel accident insurance plans, and health savings and flexible spending accounts for the employee and the employee's eligible dependents. Subject to the terms and conditions of the applicable plans and policies then in effect, eligible employees may utilize the Employee Assistance Program, Work/Life Services, Health Advocate, Bright Horizons Back-Up

Child Care, and WageWorks Commuter Benefits for the employee and the employee's eligible dependents. Employees will also receive: 9 paid holidays per calendar year, 2 personal days per year, and up to 20 days of vacation per year. In accordance with state applicable law, eligible employees will earn 1 paid sick leave hour for 30 hours worked. Eligible employees may also take up to five days off for bereavement leave, up to 12 weeks of paid parental leave per year and up to 10 weeks of paid pregnancy disability leave per pregnancy. Details of participation in these benefit plans will be provided if an employee receives an offer of employment. If hired, employee will be in an "at-will position" and the firm reserves the right to modify base salary (as well as any other discretionary payment or compensation or benefit program) at any time, including for reasons related to individual performance, firm or individual department/team performance, and market factors.

Morgan, Lewis & Bockius LLP is committed to equal employment opportunity and providing reasonable accom

Morgan, Lewis & Bockius LLP

Latest Jobs

Administrative Assistant, Facilities and Office Services