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\ Job Description\ Administrative Assistant/Property Management Technician

\ Summary: The Administrative Assistant/Property Management Technician is the first point of contact for applicants, tenants, and the general public. This position provides administrative support to the Executive Director, general office and reception responsibilities, and property management functions in this three-person office. Full-time, 37.5 hours per week, on site.

This position serves Pioneer Apartments (60 units), Prospect Place (29 units), 58 Barre Street (14 units), and Cummings Street Apartments (20 units).

Essential functions include:

Answering the telephone and providing front-desk reception\ Responding to tenants, applicants, and members of the public\

Opening/distributing mail\

Maintaining office equipment and supplies\

General filing\

Conducting applicant interviews\

Tracking applications\

Rent and fee collection\

Lease ups including paperwork preparation\

Move in/move out inspections\

Annual re-exams and inspections\

Rent and washer/dryer proceeds deposits\

Monthly cash reporting\

Preparing paperwork for lease-ups\

Tenant services for properties listed above and general assistance for all tenants who contact the office\ Other duties as assigned

Since this is a small housing authority, many duties overlap and are performed at various times by all staff members. However, while the above duties are not meant to be all inclusive, they do represent the major areas of responsibility for this position.

Requirements:

High school graduate or equivalent\ Coursework in administrative office practices preferred\ Two years of clerical/administrative experience, including public contact and telephone services\ Must possess a valid drivers license and dependable private means of transportation\ Ability to handle multiple tasks\ Ability to work independently or with a team\ Ability to maintain confidentiality, exercise good judgement, courtesy, and tact; communicate effectively, and maintain effective working relationships with supervisor, co-worker, program participants, and the general public

Montpelier Housing Authority

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Administrative Assistant/Property Management Technician