Benefits & Leave Specialist

Compensation Range $60-$65K

Position Summary

The Benefits & Leave Specialist administers and supports employee benefit programs and leave management processes across a multi-state workforce. This role ensures compliance with federal, state, and local laws, including FMLA, ADA, state paid leave programs, COBRA, and other regulatory requirements.

The specialist serves as a subject matter expert for benefits enrollment, leave administration, and employee inquiries, while maintaining accurate records in HRIS systems and supporting payroll coordination.

This position requires strong attention to detail, regulatory knowledge, and the ability to manage sensitive employee information with discretion.

Essential Duties & Responsibilities

Benefits Administration

Administer employee benefit programs including medical, dental, vision, life, disability, 401(k), HSA, FSA, and supplemental benefits

Manage new hire enrollment, qualifying life events, open enrollment, and terminations

Coordinate with carriers and brokers to resolve enrollment discrepancies

Audit payroll deductions for benefit accuracy

Reconcile benefit invoices and support monthly carrier billing review

Educate employees on benefit options and eligibility

Leave Administration

Administer FMLA, state family/medical leave programs (e.g., WA PFML, CFRA), and company LOA policies

Coordinate ADA interactive process in partnership with HR leadership

Track intermittent and continuous leave usage

Review medical certifications for completeness and compliance

Maintain accurate leave tracking logs and ensure timely notices

Coordinate return-to-work processes and fitness-for-duty documentation

Compliance & Regulatory Oversight

Ensure compliance with:

FMLA

ADA

COBRA

ERISA

ACA

State-specific leave laws

Service Contract Act (SCA) H&W benefit application (if applicable)

Generate required employee notices and maintain documentation

Assist with DOL audits or benefits-related investigations

Payroll & Systems Coordination

Work closely with Payroll to ensure accurate benefit deductions and leave coding

Maintain benefit and leave data within HRIS (e.g., ADP Workforce Now)

Generate reports for leadership, compliance, and financial review

Assist with system testing during benefit renewals or plan changes

Employee Support

Respond to employee inquiries regarding coverage, premiums, eligibility, and leave rights

Provide clear guidance while maintaining confidentiality

Support managers with leave-related questions

Qualifications

Required

3+ years of experience in benefits administration and/or leave management

Strong working knowledge of FMLA, ADA, COBRA, and state leave laws

Experience with HRIS systems (ADP Workforce Now preferred)

Proficiency in Microsoft Excel and data reconciliation

Ability to manage confidential information

Strong written and verbal communication skills

Preferred

Experience in multi-state employer environment

Experience supporting federal contracts or SCA employees

CEBS, PHR, SHRM-CP, or Leave Management certification

Experience with ACA reporting

Competencies

Regulatory & compliance acumen

Attention to detail

Analytical thinking

Employee-focused communication

Process improvement mindset

Conflict resolution

Documentation discipline

Work Environment

Remote Office environment

May require extended hours during open enrollment

Frequent interaction with employees and external vendors

Physical Requirements

Ability to sit for extended periods

Frequent computer and phone use

FLSA Classification

Non-ExemptPlease Apply at: https://www.aplitrak.com/?adid=YmJnZW5lcmljLjM3ODA0Ljg3NjBAbWF0cml4Y29tcC5hcGxpdHJhay5jb20{rel="noopener noreferrer" target="_blank"}

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