Administrative Assistant - 408

Location: Ozark, MO

$18.00 Hourly

About Us:

Mid America Specialty Services (MASS) has been a trusted leader in architectural surface restoration since 1985. We specialize in metal, wood, stone, and glass refinishing serving a diverse clientele that includes commercial real estate, healthcare facilities, and government buildings.We strive to continuously provide superior service and craftsmanship to our customers while fostering a sustainable future for all employees.

Job Description:

Were currently seeking an energetic, motivated and detail oriented administrative assistant to join our corporate team. This role is ideal for independent self-starters who thrive in a supportive and professional team environment. We focus on shared goals, and approach challenges with respect and a solutions-oriented mindset. As an administrative assistant youll collaborate closely with our executive members, sales, and operations teams to provide support while embodying our organizations core values.

Key Responsibilities:

Provide company - wide support regarding the processing of POs, Work Orders, Maintenance accounts/ contracts, federal contracts/bids and proposals, COIs and other related tasks

Utilize ERP system to set up new, and maintain active accounts

Conduct research to reconcile discrepancies and address inquiries from both customers and internal departments

Meticulous attention to detail and a high degree of accuracy in all tasks

Identify weaknesses in current procedures and collaborate on necessary changes

Ensure the confidentiality of company information and maintain data security

Track and monitor fleet operations company-wide

Coordinate travel arrangements

Qualifications:

High School Diploma or G.E.D preferred

Two-year administrative experience preferred

Strong technology skills including MS Office programs, specifically Excel - required

General ERP experience - required

Knowledge and/or experience of accounting practices preferred

Must be organized, with exceptional attention to detail, and the ability to maintain accuracy while juggling multiple responsibilities - required

Maintain files/records as needed that are accessible and easily understandable by others

Demonstrates an adaptable, flexible and proactive approach to all projects

Proven ability to reconcile and audit data effectively

Compensation and Benefits:

Hourly Pay: $18.00

Paid Vacation and additional Paid Holidays

Health, Dental, and Vision Insurance

Company-paid life insurance, with voluntary life and ADandD insurance options

Voluntary Short- and Long-Term Disability Coverage

401(k) with Company Match

Service Awards and Paid Training

Company-provided IT equipment

MASS is a Federal Contractor and is an Equal Opportunity Employer including Protected Veterans, and Individuals with Disabilities. All qualified applicants will receive consideration for employment without regard to race, color, religion, national origin, sex, age, sexual orientation, gender identity, disability, or genetic information.

Mid America Specialty Services participates in E-Verify:

https://www.e-verify.gov/sites/default/files/everify/posters/IERRightToWorkPoster EngEs.pdfhttps://www.e-verify.gov/sites/default/files/everify/posters/EVerifyParticipationPoster.pdf

For more information about our company, visit our website:

MAM LLC

Latest Jobs

Administrative Assistant