This job was posted by https://joblink.maine.gov : For more information, please see: https://joblink.maine.gov/jobs/1312142

Job Description

Are you an organized, detail-driven professional who thrives in a busy, service-oriented environment? The Maine Municipal Association (MMA) is seeking an Administrative Support Specialist to join our Administration team and play a key role in supporting internal departments, members, and affiliate groups.

What Youll Do

Provide administrative support across MMAs departments and

contracted affiliate groups.

Assist with meeting support, training workshop logistics, and

work-order processing.

Manage production tasks including photocopying, assembling packets,

mailings, and registration processing.

Handle all shipping, receiving, sorting, and postage processes.

Maintain supply inventory and vendor orders, including invoicing.

Support publication/manual orders and inventory.

Greet visitors, vendors, and delivery personnel following security

protocols.

Participate in rotating front-desk coverage.

Manage document storage systems, reporting, and retention tasks.

Assist with errands and basic facilities support.

What you bring

Strong organizational skills with ability to prioritize.

Excellent communication and customer service.

Proficiency in Microsoft Office (Outlook, Word, Excel).

Ability to learn procedures and produce accurate work.

Strong attention to detail and proofreading.

Experience with databases or InDesign (preferred).

Ability to work independently and as part of a team.

Reliable transportation.

Physical & Work Environment

This role involves a mix of sitting, standing, walking, reaching, and handling materials. Lifting up to 25 lbs may occasionally be required.

Why Join MMA?

Be part of a mission-driven organization supporting municipalities

across Maine.

Work in a collaborative, supportive environment dedicated to public

service.

Contribute to meaningful work that strengthens local government

operations.

Join a team that values professionalism, quality, and continuous

improvement.

::: {pasted="true"} Outstanding Employee Benefits\ MMA offers a highly competitive and comprehensive benefits package, including:

100% employer-paid health and dental insurancefor full-time

employees.

Employer retirement contributions up to 10%, supporting your

long-term financial well-being.

Generous paid vacation, sick leave, and holidays, promoting

strong work-life balance. :::

Please include resume and cover letter

Maine Municipal Association

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Administrative Support Specialist