TITLE: Accounting Specialist

REPORTS TO: Chief Financial Officer

STATUS: Non-e xempt; full-time , 40 hrs/wk

LOCATION: Minneapolis, hybrid eligible

COMPENSATION: $24.46 - $28.62 per hour; Benefit-Eligible

Job Summary

The Accounting Associate is responsible for supporting MacPhail Center for Music in accounts payable, receivable, and collections in addition to general finance department support. This role maintains accurate financial records and ensures compliance with internal and external regulations. Additionally, the Accounting Associate provides a positive experience for employees and customers in all Finance interactions.

RESPONSIBILITIES & ESSENTIAL FUNCTIONS

Accounts Payable

Manage incoming invoices including approvals and weekly payment processing

Generate and monitor the aging report

Monitor on-going contract expenses and make appropriate payments

Manage credit card processes with MacPhail card holders and post entries to appropriate accounts

Process expense reports and manage reimbursement for employees

Administer the company credit card system (RAMP), including monthly reconciliations and employee training

Accounts Receivable and Collections

Manage all cash receipts, make bank deposits, and record and reconcile deposits

Monitor and prepare community partnership contracts, recognize associated revenue, manage invoices and prepare monthly reports

Generate and process instrument and space rental contracts

Reconcile incoming contract payments to ensure all are accounted for and properly posted

Monitor accounts receivable aging and follow up on past due amounts

Finance Department Support

Assist with year-end audit preparation, filing 1099 forms, and other reporting requirements

Process in-kind donations

Open mail and route to appropriate parties

Maintain the records retention and documentation process

Respond to any questions regarding expenses

QUALIFICATIONS

Commitment to equity and inclusion practices

Associate or bachelor's degree in accounting, finance, or related major, or comparable work experience, preferred

3+ years accounting or finance experience; non-profit experience, preferred

Experience with general ledger software, Sage Intacct preferred as well as 3rd party software for credit cards and invoice processing

Proficiency with Microsoft Excel, Outlook, and Word

High level of efficiency and attention to detail

Positive attitude and strong professionalism

Strong verbal and written communication skills

Ability to work independently and manage multiple priorities

Macphail Center for Music

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