CLASSIFICATION TITLE:

Administrative Assistant

SALARY:

$52,892.12 - $68,411.53

DEPARTMENT:

Circuit Court

Opening Date:

04/24/2025

Closing Date:

05/08/2025 12:00 a.m.

FLSA STATUS: Non-exempt - overtime pursuant to Human Resources and Labor Relations Policy

EMPLOYMENT RELATIONSHIP: Just cause subject to probationary period

GENERAL SUMMARY:

Provides secretarial and administrative support of a highly independent and confidential nature to an Elected Official/Department Head or high level administrator.

ESSENTIAL FUNCTIONS AND RESPONSIBILITIES:

Provides administrative support to ensure departmental compliance with departmental processes and standards.

Responds to requests for information regarding departmental operations, as directed.

Coordinates the appointment calendar and/or schedule for an assigned individual or individuals, which includes initiating, tracking, and hosting meetings and activities, event planning, making travel arrangements, and other related duties.

Coordinates daily office operations and functions of the office and the office clerical support team.

Compiles and prepares confidential reports, correspondence, and other documents.

Attends and represents the department in a variety of meetings and public events.

Answers calls and walk-ins and provides information or directs to appropriate party.

Sorts, processes, and delivers incoming and outgoing mail and e-mail.

Prepares agendas, minutes, and board packets.

Operates an automobile to perform assigned job functions. (if applicable)

Performs related duties as assigned.

QUALIFICATIONS:

Required Education and Experience:

High school diploma (or GED equivalent)

Five (5) years of office clerical work experience

Administrative support experience

Preferred Education and Experience:

Associates degree or higher

Administrative support experience with a high level administrator

Required Licenses or Certifications

Possession of a valid Michigan driver's license and operable, insured automobile for authorized travel

COMPETENCIES FOR SUCCESSFUL PERFORMANCE OF JOB DUTIES:

Knowledge of:

Procedures, regulations, and processes specific and exclusive to the proper functioning of government agencies

Departmental policies, procedures, and practices

Modern office procedures and methods

Various and specialty designated data processing/computer systems and applications for office administration across many departments in the County

Principles and practices of basic bookkeeping and invoice processing

General clerical/administrative support and secretarial processes common to office administration

Accounts receivable and payable procedures

Payroll processing and timekeeping

Manual and electronic filing and record keeping procedures and retention schedules

HIPAA and other laws or County policies for maintaining record confidentiality

County, State of Michigan and department policies and practices for ordering and maintaining inventory of necessary supplies for daily office/clinic or

Macomb County

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