Construction Administrative Assistant

Job Description

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Appreciates your distinctive talents, skills, and perspective.

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Connects you with prized and coveted employers.

Strives to help you achieve your career objectives.

Presents first-rate careers with global corporations.

Position: Construction Admin Assistant

Type: Contract supporting project until November 2027

Pay: Based on Experience

Location: Casey, Illinois

Hours: Monday-Friday at the project

No corporate sponsorship is offered in conjunction with this job.

Description

Job Overview:

The Construction/Operational Administrative Assistant is responsible for overseeing all administrative duties for a construction site. The Administrative Assistant will be the point of contact for the company office on the site.

Responsibilities

Key Tasks and Responsibilities:

Coordinate RFI (Request for information) and submittal drawings process utilizing Procore (construction management platform)

Manage construction project documentation and turnover process for multiple major construction contracts. Update and Distribute the Daily Construction Report.

Interface with ProjectWise project data retention system

Manage the setup of office space and stock supplies.

Ensure site meets company standards and OSHA requirements

Take plan of the day (POD) and meeting notes and distribute accordingly

Collect and enter data in Construction Progress Reporting (CPR) System

Track and record site safety & spills data and enter into Appian System

Track and Update On Site Posted Regulations and Documents such as State/Federal Employee Postings, Safety Warnings, Building Permits, SWPP Documents etc.

Assist with complying with safety, federal, and site-specific regulations, and agreements

Ensure accuracy of data on documents and certificates

Process completion certificates utilizing DocuSign software

Upload documents and certificates to applicable databases and information storage vaults

Attend all onsite meetings and provide meeting minutes for publication.

Manage electronic and paper copies of agreements, permits, handbooks, procedures, and project-related documentation

Assist landowners with complaints and concerns

Process invoices and conduct Procore Audits

Manage shipping and receiving of Owner Supplied Equipment (OSE) for site and receive material in SAP

Assist in training updates

Will be the lead for turn over documentation to Ops Group at end of project

Maintain employee files and time off requests

Interface with and support on-site staff as needed

Provide site support for finance team

Qualifications

Essential Qualifications and Education:

High school diploma

3-5 years of office/administrative experience

Project/site/field administrative experience preferred

SAP, DocuSign, Procore and Concur experience is desirable

Understanding of Microsoft products and/or complementing products preferred

Competency in Analytical Problem Solving, Strong Communication, Customer/Partner Relationships, and Technology Expertise preferred

Additional Experience and Physical Demands:

Excellent organizational skills including the ability to organize and maintain a fluid administrative process

Problem-solving ability in a fast-paced office environment

Excellent written and verbal communication and presentation skills

Ability to be self-motivated and to perform duties independently

Excellent time-management skills

Demonstrated efficiency in managing multi-disciplinary tasks

Exemplary standards of integrity, honor, safety, management, ethics, quality, and productivity

Experience making travel arrangements using web-based resources

Strong interest in renewable energy

Strong interpersonal skills and high attention to details

Sufficient schedule flexibility to manage facility emergencies 24/7

Proven ability to learn new software programs

Sitting/Standing/Flexibility: Ability to stand and sit for 8 or more hours when in an office environment

Speech/Reading: Ability to speak, read, and write English proficiently and deliver a variety of instructions furnished in written, verbal, diagram, or schedule form

Lifting: Ability to lift items weighing up to 10 pounds

Vision/Hearing: Ability to understand a variety of instructions furnished in written, verbal, diagram, or schedule form

Safety: Ability to understand and communicate safety precautions when necessary

About Us

Lutech Resources has over 25 years' experience providing tailor made recruitment and integrated resource management to leading Engineering, Energy and Manufacturing sector companies worldwide. We set ourselves apart from others in the industry by building long term relationships with both our clients and candidates based on a mutual understanding of their targeted industry and a passion for excellence. With every engagement, our goal is to quickly place qualified talent with the best suited employer. We have a genuine understanding of candidates and clients' needs. Along with a dynamic and effective service, we strive for positive outcomes for everyone, every time.

Details

Employee Type

Contract Full-Time

Location

Casey IL

Date Posted

4/21/2026

Requisition ID

202613

Lutech Resources

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