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POSITION ANNOUNCEMENT

GRANT ACCOUNTANT

The Grant Accountant will focus their efforts on grant-related activities, including administering all pre and post-

award compliance of Federal grants. Additionally, they will have responsibility for a variety of accounting duties

common in a Nonprofit Institution.

The Grant Accountant reports to the Chief Financial Officer.

RESPONSIBILITIES

An estimated 55-60% of this role will be considered Grant Administration. This will include responsibility for

performing these duties monthly and as needed.

? Overall management of the Observatory Federal Grants and Cooperative agreements, currently 50-60

awards. Additionally, 8-10 of these have subrecipients. Currently, there are no Federal Contracts,

however, this position would also be responsible for federal contract management.

? Observatory Authorized Organizational Representative: Review all federal grant proposals before

submitting. Assist the Astronomers with development of budgets for grant proposals. Some proposals

will include subawards, and this position will need to coordinate obtaining required items from those

organizations. As well as making sure they comply with grant requirements. Most years there are 15-20

proposals submitted to NASA or the National Science Foundation.

? Create recordkeeping files for new awards when received. Electronic files are kept in a shared dropbox

and within the Financial Edge accounting system.

? Prepare monthly worksheets for drawdown of funds based on verified expenses. Submit drawdown

requests and record in Financial Edge.

? Evaluate monthly expense details on current awards compared to award budget. Journal entry monthly

indirect costs for each award.

? Send monthly invoices to institutions who have subawarded grant funds to the Observatory.

? Track budget modifications on awards, when necessary, assures grant agency has authorized.

? Provide monthly activity reports to 16-20 Astronomers and others responsible for the awards.

? Provide forecasts and updates to PIs to ensure the proper distribution of resources and use of funds.

? Provide Financial and other reports to agencies for Close-out of awards.

? Subrecipient monitoring, documentation of award compliance. Follow up with subrecipients related to

incremental funding, extension requests, Single Audit, etc.

? Maintain accurate award documentation for complete auditable records. Provide schedules and

documentation to auditors each year.

? Interpret and ensure full compliance with federal, state, and local regulations and the terms and

conditions of awards.

? Annual preparation, due June 30th each year, of the Indirect Cost Proposal and negotiation with

Cognizant agency.

? Annual Operating budget, portion related to grants and assist Director of Science on how that may

affect the budget for the other science departments. Update the information for the mid-year review of

the Operating budget.

? Develop and maintain internal policies and procedures to effectively manage grants and contracts and

comply with funder requirements.

? Increase knowledge and awareness of changes or new Federal regulations; increase familiarity with

trends, issues, and advances in grants administration. Educate the entire finance team on changes as

those apply to their functions.

? Donor projects. Monitor awarded project balances, examples Young Scholars or BF Foundation. Annual

awards from these projects vary in amount and the end user (an Astronomer or dept. head) needs to

know what remains of their award.

? Position may also be involved with financial documentation of grants awarded by Private Foundations or

Institutions or assist the Philanthropy department with proposal submission to those organizations.

? Other grant related duties that come up from time to time.

OTHER ACCOUNTING RESPONSIBILITIES

Other non-grant related responsibilities may include:

? Corporate credit card reconciliation monthly, getting the information from bank files and uploading

to Financial Edge.

? Fixed Assets recordkeeping and biannual inventory.

? Bank reconciliation review.

? Miscellaneous organizational billings.

? Reconciliation of subsystems like public program revenue, donations or giftshop inventory

? Other activities that overlap with sub systems like Payroll or Accounts Payable, or train to be a

backup to those roles.

? Other accounting activities as assigned by the CFO &/or the Controller.

KNOWLEDGE, SKILLS AND ABILITIES

? Demonstrated understanding of financial management terms and procedures and strong financial

acumen.

? Demonstrated ability to interact effectiv

Lowell Observatory

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