Leavenworth County Department of Public Works Administrative Assistant I 1

LEAVENWORTH COUNTY JOB POSTING

VACANCY #26-1-6

TITLE: Administrative Assistant I

DEPARTMENT: Public Works Department DIVISION: Road & Bridge

PAY LEVEL: Level C \$23.50 EXEMPT/NON-EXEMPT: N

SUPERVISOR: Superintendent of Road & Bridge and Office Manager SUPERVISES: N/A

LOCATION: Leavenworth County Shop, 23690 187th Street, Leavenworth, KS 66048

County Employees Only: May apply at the Human Resources Department, 1st Floor, Suite 104, in

the County Courthouse.

General Public: May apply at the Leavenworth Workforce Center, 1901 Spruce Street, Leavenworth,

Kansas or EMAIL applications to hr@leavenworthcounty.gov or fax the application to (913) 684-1028.

Application may be found on the Leavenworth County website at www.leavenworthcounty.gov under

Departments / Human Resources / Apply Here

*\POSITION CLOSES WHEN FILLED*\

RESIDENCY POLICY

Residency is defined as the place where ones primary residence is located. The boundaries for

Leavenworth County employees incorporate adjacent counties to include: Wyandotte, Johnson,

Douglas, Jefferson, and Atchison Counties in Kansas and Platte County, Missouri. Certain

departments within the County may have more stringent requirements for residency such as the

Sheriffs Department and Emergency Medical Services. Any exception to this residency requirement

must be specifically approved by the BOCC. (Revised 04/21/05)

SCOPE

Provides administrative support to include clerical duties, documentation control, and business

management to the Road and Bridge Department. Capable of working under direct to general

supervision with no supervision on general day to day tasks. Maintains budget documents,

preparation and processing of purchase requisitions, accounts payable and bookkeeping duties for

the division and coordinates with the Department Office Manager for master reports and budget

reports. Capable of collaborating with Department Office Manager for overall administrative

organization of the Road & Bridge Division. Duties include but are not limited to the maintenance of

the division accounting ledger, server file system, and documentation control. Coordinates duties

related to data processing and reporting of purchases, time, materials, and equipment costs for

analysis with the Department Office Manager for review by Superintendent and department

leadership. Quality Control point of contact on department time sheets and payroll. Answers

telephones, monitors service requests, takes phone calls for division and department as needed, and

greets incoming public.

PERCENTAGE OF TIME ACCOUNTABILITIES

60% Maintains files related to administrative duties such as

accounting ledger, budget reports, supply orders, contractor

coordination, and correspondence for superintendent and

department leadership review.

20% Performs receptionist duties and acts as a liaison to vendors.

10% Coordinates timesheet and personnel items with Office Manager

5% Monitors work order database

Leavenworth County Department of Public Works Administrative Assistant I 2

5% Prepares and coordinates meeting spaces.

KNOWLEDGE AND SKILLS (*Required prior to employment)

Knowledge of department and county policies, procedures, and budget process.
Knowledge of Countys disbursement documents and associated payment procedures and

distribution of forms and tax information. *
Knowledge of countys finance system, account codes, vendor codes, and commodi ty codes.
Knowledge of Purchase Requisition and Purchase Order creation and purchasing procedures.

*5. Knowledge of general accounting and budgeting processes and procedures.
Knowledge of timekeeping procedures. *
Knowledge of database, spreadsheet, and other software that is typically utilized for

administrative business, report generation, accounting and document preparation. *
Knowledge of basic office equipment (i.e. copier, computer, etc.) operation and care. *
Skill in use of telephone etiquette and applying public relations techniques. *
Skill in organizing and prioritizing a multitude of various work assignments.
Skill in composing routine correspondence, reports, letters, and memorandums using clear

and concise English with proper spelling and grammar. *
Skill in file organization, documentation control, and maintenance. *

HUMAN RELATIONS

Candidate will be capable of clearly communicating with staff and department leadership the status of

bills, payments, and budget statu

Leavenworth County

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Administrative Assistant 1 #26-1-6