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Lakeland Joint School District #272

15506 N. Washington Street,

Rathdrum, ID 83858

TITLE:

Clerk of the Board

JOB SUMMARY:

Attend Board meetings; prepare and record board agendas, board minutes, board packets, and

other information and reports; maintain public records; receive subpoenas, tort claims, etc.; and

fulfill other requests made by the Board and Superintendent.

QUALIFICATIONS:

Administrative Assistant experience, in general or school office work
High level of competence in organization, attention to detail and oversight capacity
Ability to communicate effectively, both verbally and in writing
Excellent relationship skills; ability to work well with students, staff, and the public
Works well under pressure and deadlines
Maintain confidentiality of staff and students
Growth mindset
Models integrity, authenticity, and transparency(Qualification)

REPORTS TO:

School Board and Superintendent

PERFORMANCE RESPONSIBILITIES:

(not limited to, but may include)
Attend all meetings of the Board and keep a record of the proceedings or appoint a

temporary clerk to keep a record for any meeting he or she is unable to attend;
Assist in preparation of agendas, setting forth all known items of business to be

considered at Board meetings. Ensure agendas are consistent with Idaho Open Meeting

Laws;
Keep full and accurate minutes of all meetings of the Board and send a copy of the

minutes to each member of the Board prior to the next regular meeting.
Safeguard and maintain all records and papers of the Board according to Idaho Public

Records Law;
Maintain a system of acceptable filing to guarantee the safety and availability of all

reports, minutes of meetings, contracts, communications, and publications, and such

other documents as the Board may place in the clerk\'s custody;

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Work with the Board and the Superintendent in keeping the District policy manual

up-to-date and current and assist the Superintendent and the Board in developing and

updating policies for all aspects of the school business operation;
Oversee the election process for all trustee elections.
Responsible, under the direction of the Superintendent, for the preparation and execution

of correspondence, reports, and contracts pertaining to school Board business.
Responsible for the filing of office correspondence and documents for the Board.

Board Relations
Post and notify all Board members of regular and special meetings;
Call special meetings in conformance with the open meeting laws whenever requested by

the Board President/Chair or by a petition signed by a majority of the Board
Schedule appointments, meetings, and conferences as requested by the Board;
Make reservations for travel, catering, and accommodations as needed for Board

Members; and
Administer the oath of office to newly elected Board Members

Records and Reports
Assist in compiling data and preparing reports required by federal and state law,

administrative rules, and Board policy
Assemble confidential material according to instructions, and prepare summaries of

confidential documents
Type correspondence, notices, and reports, and verify the accuracy of the work

done
Maintain the confidentiality of sensitive correspondence
Maintain highly confidential records and files, ensuring the material is properly marked,

secured, and accessible for immediate use by administrators
As District Records Custodian, Clerk will be Responsible for all official records of

district operations and all public records requests.

Other
May be placed under a fidelity bond if required by the Board;
Must be a Notary Public of the State of Idaho or have the ability to obtain Notary status
Represent the School District in a positive manner;

TERMS OF EMPLOYMENT:

This position shall be considered in all respects employment at will and the employee is

subject to discharge by the District at any time without cause. The employment period and

other descriptions and terms set forth in this job description shall not create a property right in

the employee and such are set forth only to advise the employee of when and what @type of

services will be required by the District so long as employment continues.

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EVALUATION:

Performance of this job will be evaluated annually in accordance with provisions of

Lakeland School District # 272

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Clerk of the Board/District Custodian of Records