JOB SUMMARY

Kutak Rock seeks a Legal Administrative Assistant in its Spokane office. This position will support and work collaboratively with attorneys and staff in a collegial environment.

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RESPONSIBILITIES

Prepare and edit legal transactional documents, correspondence, and contracts in draft and final form to incorporate handwritten or @typed revisions

Proofread documents for changes to be made before the final copy is produced

Perform document comparisons using Litera Compare software

Coordinate workflows for attorneys, delegating specific tasks to other teams with the ability maintain quality and timeliness

Assist in managing closing documents and preparing closing binders including electronic closing binders and distribution via FedEx and Certified US Mail

Create and manage virtual closing rooms/collaboration sites

Organize and maintain extensive sets of files, both electronic and paper

Maintain emails and documents within the Firm's Document Management System (NetDocs) and properly profile each document pursuant to the Firm's Document Retention Policy

Proactively accept responsibility and take directions for work assignments and tasks

Handle client matters (when appropriate) through telephone and e-mail

Keep records and enter lawyers' time and expenses for submission to Accounting Department through Intapp software

Assist with financial reports for attorneys, reconciling expenses

Maintain work calendars by scheduling appointments, conference calls, meetings, and professional organization events

Perform general office duties, such as preparing scans, copies, building hearing binders and work binders, printing emails and documents

Assist with other tasks as assigned or necessary within the Department

Flexible with hours when work demands, and other duties as assigned

QUALIFICATIONS: Skills and Abilities

Ability to maintain confidentiality of firm and client matters

High level of Word processing skill with strict attention to detail

Excellent verbal and written communication skills

Excellent grammar, spelling, and proofreading skills

Excellent organization skills

Ability to work as a team player and cover for others in work area

Ability to work well under the pressures of deadlines and complete projects in a timely manner

Ability to prioritize and multitask, moving from one project to another efficiently

Ability and desire to learn and adapt new skills and technologies quickly

Aptitude to interface with lawyers, clients, and staff professionally

Advanced knowledge of Microsoft Office, including the use of Styles and Schemes

Advanced knowledge of PDF, Kofax, Excel, and PowerPoint

QUALIFICATIONS: Education and Experience

High school diploma or equivalent required; college degree given preference

2+ years of experience in administrative support required

Experience working within a law firm or legal department with training and/or exposure to transactional or real estate practice areas preferred
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Position Information

Status: Non-Exempt

Salary Range: $55,000-$70,000 per year, commensurate with experience

Work Arrangement: In Office
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Benefits

Medical, Dental, Vision, Life, Dependent Life, Disability, and Accidental Death & Dismemberment insurance. Flexible Spending Plan. Health Savings Accoun

Kutak Rock

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