Finance Coordinator

Montvale, NJ

Full Time

Mid Level

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Department:Finance

Reports To: Director of Finance

Location:Montvale, NJ (This is an on-site position)

Position Overview

The Finance Coordinator plays a critical role in maintaining the operational health of the company's financial infrastructure. This individual ensures vendors are paid accurately and on time, supports day-to-day cash activities, validates financial data, and serves as a reliable liaison between internal teams and external financial partners.

This role is ideal for a highly organized, detail-oriented professional who thrives in execution, exercises sound judgment, and helps strengthen financial controls without losing sight of business practicality.

Key Responsibilities

Accounts Payable & Vendor Management

Manage the full accounts payable cycle, ensuring timely and accurate payment of vendors including rent, corporate credit cards, insurance, and recurring obligations.

Maintain vendor records and coordinate with partners to resolve billing discrepancies.

Monitor payment schedules to protect company relationships and avoid service disruptions.

Partner & Banking Coordination

Serve as a primary liaison with external partners such as insurance brokers, banking representatives, and financial vendors.

Handle routine banking activities, including deposits, documentation, and account support.

Assist with light treasury functions by monitoring account needs and escalating potential cash requirements.

Financial Operations Support

Review financial data imports from bookkeepers to verify accuracy, identify discrepancies, and maintain reliable reporting.

Scan monthly profit and loss statements to flag anomalies, unexpected variances, or potential risks for senior finance leadership.

Strengthen financial controls by monitoring transactions and escalating irregularities when necessary.

Internal Finance Support

Act as a primary point of contact for internal budget and corporate credit card inquiries, guiding company spending policies.

Support cross-functional teams with financial process questions to improve clarity and consistency.

Assist leadership in maintaining organized financial documentation and audit readiness.

Qualifications

Bachelor's degree in Finance, Accounting, Business, or related field preferred.

2-5 years of experience in finance, accounting, or financial operations.

Strong understanding of accounts payable processes and financial workflows.

High attention to detail with the ability to identify inconsistencies in financial data.

Comfortable interacting with banks, vendors, and external partners.

Proficiency in Excel and financial systems (QuickBooks, NetSuite, or similar preferred).

Demonstrates discretion when handling sensitive financial information.

Success Profile The ideal candidate is:

Highly dependable and execution-focused

Organized with strong follow-through

Financially curious with sound judgment

Calm under pressure and responsive to business needs

Comfortable operating in a growing, process-building environment

What Success Looks Like (First 6-12 Months)

Vendors are paid accurately and on schedule with minimal oversight.

Financial data imports are consistently validated, with discrepancies quickly resolved.

Banking and partner interactions run smoothly without leadership intervention.

Potential financial risks are surfaced early.

Internal teams experience finance as responsive, clear, and supportive.

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Finance Coordinator