Jersey City, New Jersey

Full time

R4682

External Applicant Instructions

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Office of the Vice Chancellor for Kean Jersey City Operations

Managing Assistant Director for Executive Operations

Reporting to the Vice Chancellor for Kean Jersey City Operations, the Managing Assistant Director for Executive Operations (Managing Assistant Director 1) provides strategic administrative leadership and managerial oversight for the Office of the Vice Chancellor. This position is responsible for directing and coordinating complex administrative and operational functions, leading executive-level projects and strategic initiatives, and ensuring the effective execution of institutional priorities. The Managing Assistant Director plays a key leadership role in developing, implementing, and evaluating policies, procedures, and operational processes that promote organizational effectiveness, accountability, efficiency, and alignment with the strategic objectives of Kean Jersey City.

The position provides managerial oversight of cross-divisional initiatives, administrative operations, executive communications, special projects, and institutional events, ensuring coordination, consistency, and timely execution across departments and functional areas. Working in close partnership with campus leadership, faculty, staff, students, government agencies, community organizations, and external stakeholders, the Managing Assistant Director facilitates strategic planning, strengthens operational infrastructure, advances institutional initiatives, and supports the Vice Chancellor in translating organizational goals into actionable outcomes. The role requires a high degree of independent judgment, leadership, discretion, and the ability to establish processes, assess operational needs, resolve complex administrative matters, and drive continuous improvement across the organization.

This position requires a flexible schedule including evening and weekend hours. This position is primarily based at the Kean Jersey City campus, but travel to other campus locations and off-site is required.

Qualifications: Bachelor's degree from an accredited college and three years of progressively responsible administrative experience in higher education, education, government, nonprofit, or public administration is required. This experience must include supporting executive leadership and managing complex projects or initiatives involving multiple stakeholders. Preferred qualifications include: experience in strategic planning, institutional research, community engagement, government relations and/or higher education administration. Excellent written and oral communication skills, problem-solving skills and customer service skills are essential.

The deadline for applications is November 20, 2026. Please submit your cover letter, resume/CV and contact information for three professional references. Official transcripts are required prior to the starting date of employment.

In compliance with New Jersey's Pay Transparency Law, the annual salary range for this position is: $90,000 - $103,000. This position may also be eligible for a comprehensive benefits package, including health and dental insurance, a retirement plan and benefits for work life balance. For a full overview of our benefits offerings, please refer to our Kean University Benefits website (https://www.kean.edu/offices/human-resources/benefits) .

Attention current Kean University employees (including part-time Student Assistants, Graduate Assistants, Academic Specialists and Adjuncts): Please apply via the internal career site to ensure consideration as an internal candidate. To apply internally, please log into your Workday account and select the Career icon on your homepage to view available positions.

Additional Information

Employment at Kean requires working at any of our New Jersey campus locations or affiliated work sites, which may include, but not be limited to: the main campus in Union; Kean Ocean in Toms River; Kean Skylands in Jefferson Township; Kean Jersey City; Kean at Brookdale in Middletown Township; Manahawkin; Princeton; and Trenton. Location assignments will be based on operational and university needs. Faculty may also be assigned to teach online classes for Kean Global.

Kean University complies with the New Jersey First Act (https://www.nj.gov/labor/research-info/njfirst.shtml) (Senate Bill No. 1730, P.L. 2011, Chapter 70). Any individual newly hired by Kean University will be required to abide by this law and establish a principal residence in New Jersey. New employees will have a full 365 days to establish such residence, from the effective date of hire.

In compliance with the Americans with Disabilities Act (ADA), if you have a disability and would like to request an accommodation in order to apply for a position, please refer to Section III.A. of our Reasonable Accommodations Policy & Procedures (https://www.kean.edu/media/reasonable-accomodations) .

Kean University participates in E-Verify. For further information about the E-Verify program, please click here: E-Verify (https://www.e-verify.gov/) .

Mission Statement

Kean University, New Jersey's first Urban Research University, creates a world-class, innovative and inclusive society through equity and excellence in teaching, learning, global research, and impactful public engagement.

EEO/AA Statement

Kean University is an Equal Opportunity/Affirmative Action/Veterans/Disability Employer

Kean University (https://www.kean.edu) is a world-class, vibrant and diverse institution offering more than 50 undergraduate majors and 60-plus graduate options, including six doctoral programs. Kean distinguishes itself through excellence in academics, strategic investments in both research and cultural facilities and initiatives and a commitment to the success of every student. Dedicated to preparing students for rewarding careers, lifelong learning and fulfilling lives, Kean offers a broad range of disciplines, the expertise of a diverse and world-savvy faculty and a student-centered learning environment and campus community.

The University sits on three adjoining campus sites in Union County, New Jersey covering 180 acres, two miles from Newark Liberty International Airport and thirty minutes from New York City, with additional locations in Ocean County, New Jersey - Kean Ocean (https://www.kean.edu/ocean) and Jefferson Township, New Jersey - Kean Skylands (https://www.kean.edu/kean-skylands) . Kean University also operates a unique, additional location in Wenzhou, China (https://www.kean.edu/wenzhou-kean-university) .

For questions or concerns with completing your job application, please contact our Workday support email at workday@kean.edu or call the Office of Human Resources at 908-737-3300.

Useful Links

Human Resources Home Page (https://www.kean.edu/offices/human-resources)

Employee Benefits Information

Kean Academics (https://www.kean.edu/academics)

Nancy Thompson Learning Commons

Kean Athletics (https://keanathletics.com/)

Annual Campus Security and Fire Safety Report

Maps and Directions (https://www.kean.edu/offices/admissions/visit-kean/maps-and-directions)

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Latest Jobs

Managing Assistant Director for Executive Operations, Office of the Vice Chancellor for Kean Jersey City Operations