Job Summary:

Provide administrative support to the School of Music, Theatre, and Dance. Duties include administrative support for associate deans and departmental chairs, managing operational needs for faculty and staff and supporting summer programing. Supervise student office staff in Whalen and Dillingham for reception of guests and general office management.

Job Responsibilities:

Provide comprehensive administrative support to the deans and chairs, including:

Course scheduling

Collecting and archiving syllabi

Liaising for student statements

Preparing for department meetings

Creating and collecting survey data

Supporting Audition Process

Serve as the primary point of contact for visitors, faculty, and staff, directing them to appropriate resources as needed

Hire, train, and supervise student office reception and tour staff

Conduct tours and information sessions as necessary

Manage faculty and staff mail, break rooms, and office supplies

Coordinate the needs of faculty and staff offices, including supplies and phones

Check in and out resources as needed

Support student tours and field trips

Support summer programming

Assist with 25Live input as needed

Perform other duties as assigned

Qualifications:

High School Diploma and 3-years administrative experience.

Excellent organizational, leadership, supervisory, and project management skills.

Strong interpersonal and communication skills.

Ability to work and interact respectfully within a diverse and inclusive environment.

Solid working knowledge of various word processing, spreadsheet, and database software applications.

Ability to handle sensitive and confidential information.

This position is 37.5 hours per week, 52 weeks per year.

Application Instructions:

Interested applicants must apply online and attach a resume, cover letter, and list of three professional references. Questions about online applications should be directed to the Office of Human Resources at (607) 274-8000 or humanresources@ithaca.edu.

Ithaca College is committed to building a diverse academic community and encourages members of underrepresented groups to apply. Experience that contributes to the diversity of the college is appreciated.

Visa sponsorship is not provided for this position.

Hiring Range:

$18.45 to $21.50 per hour, commensurate with qualifications and experience.

We pride ourselves on providing our benefit-eligible employees with comprehensive benefits, including:

Healthcare including vision and dental

Generous Paid Time Off Policies

403B Retirement Savings Plan with Matching Employer Contribution

EAP

Flexible Work Plans

Educational Benefits

Career-Enhancing Trainings

For an overview of our benefit offerings, please visit https://www.ithaca.edu/human-resources/employee-benefits-wellness

In an effort to promote campus safety and the security of College resources, Ithaca College will, consistent with the requirements of the law and prudent practices, conduct criminal background investigations per College policy. This position is subject to a criminal background check. All offers of employment are contingent upon review of the criminal background check.

At Ithaca College, a comprehensive residential campus community of approximately 5,000 students, we strive to be at the forefront of the higher education landscape. We offer a distinct integrative learning experience that makes students ready for the personal, professional, and global challenges of our age.

We seek candidates who embrace integrative learning and want to be a part of this exciting time in Ithaca College history. We encourage creative collaboration and innovation in our faculty and staff, providing support and resources for them to grow in their fields and lead students to their own innovative ideas and achievements.

We welcome different ways of thinking and look for candidates with unique points of view and life experiences. We are inclusive of individuals with a wide range of cultural, personal, and professional backgrounds, talents, and skills. Our campus is a vibrant and rewarding community where diverse minds can learn, succeed, and excel.

When reviewing candidates, we are looking for indicators of a number of core competencies. Prospective candidates must be adaptable, collaborative, inclusive, respectful, responsive, results driven, and sustainable. They must communicate effectively, demonstrate leadership, exhibit professional integrity and ethics, take initiative, value personal and professional development, and show that they will engage in the college.

Nestled in the heart of New York State's scenic Finger Lakes region, Ithaca College sits atop South Hill overlooking picturesque Cayuga Lake and is just minutes away from the city center. Combining small town warmth and charm with the vibrancy of a college community, the thriving and culturally diverse city of Ithaca has been rated by Kiplinger's as one of the top 10 places to live in the United States.

To learn more about Ithaca College, visit us at http://ithaca.edu

Ithaca College

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ADMINISTRATIVE ASSISTANT - MUSIC, THEATRE AND DANCE