IABA - Institute for Applied Behavior Analysis is seeking a highly organized, proactive, and detail-oriented Executive Assistant to provide high-level administrative, operational, and reporting support to our executive team. This role plays a critical part in ensuring executive efficiency through coordination of workflows, preparation of reports, data tracking, and timely follow-up.

The ideal candidate will have strong Excel and reporting skills, excellent organizational abilities, a high level of discretion, and the ability to manage multiple priorities in a fast-paced environment.

Location: Pasadena, CA

Schedule: Monday-Friday, 8:00 a.m.-4:30 p.m. (In-office)

Employment Status: Full-time, Non-Exempt

Pay Range: $26.00 - $29.00 per hour (based on experience and qualifications)

Requirements

Executive & Administrative Support (30%)

Provide direct administrative support to executive leadership

Manage executive calendars, scheduling, and meeting coordination

Draft correspondence, prepare documents, and organize executive materials

Track action items and ensure timely follow-up on executive requests

Handle confidential and sensitive information with professionalism and discretion

Reporting & Data Support (70%)

Prepare and maintain Excel-based trackers, logs, and reports

Compile and organize data for weekly and monthly leadership updates

Ensure accuracy, consistency, and completeness of executive reports

Support ad hoc data requests and reporting needs

Assist with preparation of presentations, summaries, and materials for leadership meetings

Perform other related duties as assigned

Qualifications

Prior experience supporting executives or senior leadership

Strong proficiency in Microsoft Excel (including formulas, pivot tables, and trackers)

Excellent organizational, time-management, and prioritization skills

Strong written and verbal communication abilities

High attention to detail and ability to maintain confidentiality

Ability to manage multiple priorities across executives in a dynamic work environment

Benefits

401(k)

Dental insurance

Employee assistance program

Employee discount

Health insurance

Life insurance

Paid time off

Paid sick time

Referral program

Vision insurance

Institute for Applied Behavior Analysis

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