Inland Seas Education Association seeks an enthusiastic, detail-oriented professional to join our team as our part-time Office Manager. This individual will be responsible for maintaining the smooth operation of a busy non-profit office. Duties will include tasks related to managing day-to-day office activities, human resource management, and maintaining non-profit requirements. This position requires a high level of organization, technology usage, multitasking, and problem-solving capabilities. The Office Manager reports to the Program Coordinator and will work closely with the entire ISEA staff to ensure effective office operations.

To apply, please submit a resume and cover letter to Program Coordinator, Izzy Cooper, at . References will be requested for final candidates. For full consideration, apply by August 3, 2025.

Primary Responsibilities:

Administration

Oversee day-to-day office activities, interfacing with other staff, volunteers, and the public

Manage ISEA office supply inventory and office equipment

Input data into Salesforce and provide follow-up communications to donors

Maintain filing systems and update as necessary

Assist with ISEA event administration

Assist with managing company G Suite including email and calendars, and permissions and staff access to technology and accounts.

Support the Executive Director with staff communication and sporadic administrative tasks

Financial

Support payroll vendor in the administration of staff payroll

Oversee the process of tracking and recording all receipts (cash/non-cash)

Coordinate office and dock rentals

Process incoming donations and mail

Legal

Manage, with Executive Director, contracts and government reports

With the Executive Director, monitor compliance with government regulations relative to finances, IRS and other government regulations for nonprofit organizations

Coordinate with Executive Director and Communications Coordinator, boat sales, including, but not limited to, contracts, record keeping, and government reporting

Human Resources

Maintain and manage personnel records in accordance with government requirements

Manage criminal background checks for employees and volunteers

Manage drug testing program through the Maritime Consortium

Maintain and manage contractor records

Assist with HR policy documentation

Support onboarding and offboarding efforts for full-time and seasonal staff in conjunction with the staff members' direct supervisor

Program Operations

Assist with public sail communications over the phone and through FareHarbor

Assist in greeting schools upon arrival for their programs

Leadership

Provide regular performance feedback according to established performance objectives

Display passion and optimism; inspire respect and trust, mobilize others to fulfill the vision and mission; provide vision and inspiration to coworkers

Support staff in decision-making and process improvement

Exhibit objectivity and openness to others' views

Build morale and group commitments to goals and objectives

Exhibit sound and accurate judgment

Develop creative approaches to achieve objectives as obstacles arise

Skills/Prerequisites/Education

Required:

2+ years experience in an office environment

Strong interpersonal, written and verbal communication

Strong organizational and project management skills

Skilled in Google Su

Inland Seas Education Association

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