"Every person deserves compassion, dignity, and the safety of a place to call home."

Homelessness is the largest social and public health crisis in California. Illumination Foundation (IF) is a growing non-profit organization dedicated towards disrupting the cycle of homelessness by providing targeted, interdisciplinary services in our recuperative care centers, emergency shelters, housing services and children's and family programs. IF currently has 13+ facilities with 22+ micro-communities scattered across Orange County, Los Angeles County and the Inland Empire.

Job Description

The Administrative Assistant Provides essential support to the corporate team and works in close partnership with the Executive Assistant to the CEO. This role ensures that daily administrative operations run smoothly and efficiently in a fast-paced environment. The ideal candidate is detail orientated, proactive, and thrives in a collaborative setting.

Responsibilities

Administrative Support

Perform a wide range of administrative tasks including calendar management, expense reporting, and scheduling

Compose and prepare confidential correspondence, reports, and presentation materials

Manage and maintain accurate records, including contracts and invoices

Handle sensitive information with discretion and professionalism

Office & Operational Coordination

Support day-to-day office operations to ensure efficiency and organization

Monitor and manage office supplies; place orders as needed

Coordinate food orders and deliveries for meetings or office events

Schedule and maintain executive conference rooms and related equipment

Project & Event Coordination

Assist with planning, coordination, and execution of internal projects and events

Participate in committees or cross-functional teams as assigned

Occasionally support evening or weekend events, including community or committee engagements

Collaboration & Communication

Work closely with the Executive Assistant to the CEO to prioritize and execute critical tasks

Draft acknowledgment letters, personal correspondence, and timely follow-ups

Serve as a reliable point of contact for internal and external stakeholders

Qualifications

Required:

2-3 years of experience as an Administrative Assistant or in a similar administrative support role

Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)

Excellent written and verbal communication skills

Strong organizational, multitasking, and time management abilities

Ability to manage confidential and sensitive information with discretion

Demonstrated professionalism, reliability, and a proactive work ethic

High school diploma or equivalent

Preferred:

Associate's or Bachelor's degree in Business Administration, Communications, or related field

Experience supporting executive leadership or C-suite level staff

Familiarity with project coordination or committee support

Experience working in nonprofit, healthcare, or corporate environments

Bilingual in English and Spanish

Benefits

Medical Insurance funded up to 91% by Illumination Health + Home (Kaiser and Blue Shield), depending on the plan

Dental and Vision Insurance

Life, AD&D and LTD Insurance funded 100% by Illumination Health + Home

Employee Assistance Program

Professional Development Reimbursement

401K with Company Matching

10 days vacation PTO/year

6 days of sick pay/year

Potential eligibility for the Public Service Loan Forgiveness Program (PSFL) for federally qualified loans

Illumination Foundation

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