Job Description

Overview

Provide administrative support to the on-site project management team and site-based employees

Responsibilities

Administrative/Office: Serve as receptionist with duties to include answering phones, greeting visitors, handling incoming and outgoing mail, copying and scanning

Assist with onboarding of employees, including validating assigned paperwork is complete, collecting and verifying I-9 documentation, and participating in new hire orientation

Maintain tracking and reporting spreadsheets needed for the project

Maintain site roster and time off calendar

Assist with project set-up activities, including but not limited to setting up office contacts and services

Assist users with logging into company software accounts

Order and maintain an adequate amount of office supplies

Maintain a clean and organized office throughout the duration project

Participate in daily internal management meetings, taking meeting minutes as needed

Cross-train with other administrative positions on-site, (if applicable) to serve as back-up

All other duties as assigned

Accounting/Payroll: Responsible for leading daily timesheet audits, notifying management of errors, and assisting with the correction process for craft payroll to ensure accuracy

Reconcile purchase card statements monthly

Employee Relations: Assist employees with questions related to benefits, training, payroll, timesheets, time off requests, and employee record updates

Assist with equipment questions (scanner, copy machine, etc.)

Safety: Be a Champion of the organizations Safety culture

Assist the Site Safety Coordinator as needed

Qualifications

EDUCATION AND WORK EXPERIENCE REQUIREMENTS:

1-3 years+ experience in administrative support position

KNOWLEDGE, SKILLS, AND ABILITIES REQUIRED:

Take reasonable care of your own and others health and safety and of those who may be affected by the day-to-day delivery of this role by taking personal responsibility for working toward Wanzek's Zero Injury principles

Proficient in Microsoft Word, Excel, PowerPoint, SharePoint, and Outlook

Strong verbal and written communication skills

Must be highly organized and able to multi-task

What's in it for you

Financial Wellbeing

Compensation:

$22.00-$24.00/ hourly, commensurate with experience

Competitive pay with ongoing performance review and merit increase

401(k) with company match and Employee Stock Purchase Plan (ESPP)

Flexible spending account (Healthcare and Dependent care)

Health and Wellness

Medical, Dental, and Vision insurance (plan choice) - coverage for spouse, domestic partner, and children

Diabetes Management, Telehealth Coverage, Prescription Drug Plan

MasTec, Inc. is an equal employment opportunity employer. The Company's policy is not to unlawfully discriminate against any applicant or employee on the basis of race, gender, sex, sexual orientation, gender identity, color, religion, national origin, age, disability, genetic information, veteran status or any other consideration made unlawful by applicable federal, state, or local laws. The Company also prohibits harassment of applicants and employees based on any of these protected categories. It is also MasTec's policy to comply with all applicable state, federal and local laws respecting consideration of unemployment status in making hiring decisions.

Position may be subject to pre-employment screening, which may include background check and drug testing. Accessibility: If you need accommodation as part of the employment process, contact MRRecruiters@mastec.com. Due to the high volume of applications received, we are unable to respond to individual requests regarding application status. Please log into your candidate profile for up-to-date information.

Disclaimer: MasTec and our Subsidiaries will never ask prospective employees for any form of payment or money transfer as part of job application or onboarding. We do not ask prospective employees for information about credit cards or personal passwords, and it does not require applicants to purchase equipment or software. Ensure that all recruiter email addresses end in @mastec.com or @talent.icims.com. If you suspect you are the target of a scam, we advise you to contact your local law enforcement agency and report fraud at

https://reportfraud.ftc.gov/

MasTec Clean Energy and Infrastructure and our subsidiaries do not work with any third-party recruiters or agencies w

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