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Overview We are seeking a highly organized, detail-oriented professional to join our team as anAdministrative Assistant / Accounts Payable / Payroll Clerk. This individual will play a key support role to the General Manager, handling a variety of administrative and financial tasks, including invoice entry, check processing, vendor payments, and payroll processing. The ideal candidate thrives in a fast-paced environment and has a strong background in payroll and accounting practices.

Responsibilities

Accounts Payable and Administrative Support:

Compile and sort invoices, statements, and receipts for accuracy and payment readiness.

Prepare payment transmittals for General Manager (GM) approval.

Process check runs and mail payments or make them electronically (online or via ACH).

Maintain vendor files and ensure timely and accurate payment processing.

Track and manage automatic payments and update records accordingly.

Provide day-to-day administrative support to the GM, including managing priorities and assisting with ad hoc tasks.

Collect and verify timekeeping information for all employees.

Track and manage employee Paid Time Off (PTO).

Calculate hours worked and process bi-weekly payroll accurately and on time.

Manage payroll-related taxes and deductions, including calculating and submitting FUTA and SUTA payments.

Maintain and update payroll records, including adjustments to pay rates and employee status changes.

Respond to payroll-related inquiries from employees and supervisors, resolving discrepancies as needed.

Prepare and distribute payroll reports to GM and staff accountant.

Prepare payment transmittals for General Manager (GM) approval.

Process check runs and mail payments or make them electronically (online or via ACH).

Maintain vendor files and ensure timely and accurate payment processing.

Track and manage automatic payments and update records accordingly.

Provide day-to-day administrative support to the GM, including managing priorities and assisting with ad hoc tasks.

Qualifications and Experience:

Required:

Proven experience processing payroll (bi-weekly preferred)

Solid understanding ofgeneral accounting principles (GAAP)

Proficiency with accounting software and Microsoft Office Suite (especially Excel)

Preferred:

Experience with payroll tax filings and electronic payments (FUTA, SUTA)

Familiarity with timekeeping systems and PTO tracking

Prior experience supporting executive-level staff in a busy office environment

Ideal Candidate Will Be:

Detail-oriented with excellent organizational skills

Comfortable handling confidential information with discretion

A proactive problem solver with the ability to manage multiple tasks and deadlines

Flexible and adaptable to shifting priorities in a dynamic environment

Job Type: Part-time

Pay: $16.00 - $18.00 per hour

Expected hours: 28 per week

Harlingen Country Club

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